Job Description

Position: Bid Coordinator (Interior Design)
Locaiton: Abu Dhabi
Job Type : Full time
Industry: Interior Design
Key Responsibilities:
Bid & Proposal Coordination

• Review and analyze tender invitations (RFPs/RFQs) to understand project requirements and ensure alignment with submissions.
• Prepare and maintain proposal documentation including technical proposals, company profiles, timelines, and compliance materials.
• Collaborate with the design, finance and business development team to ensure submissions reflect the intended scope and deliverables.
• Adapt and update internal proposal templates based on specific tender requirements.
• Coordinate the timely completion and submission of all tender-related documents.
• Follow up on tender submissions and track the status of purchase orders (POs) to ensure timely feedback and contract progression.
• Maintain and organize a library of up-to-date company credentials, portfolios, and proposal components.
• Maintain the weekly project tracker up to date with current information on the status of each project.
• Assist in formatting and proofreading documents to ensure clarity, consistency, and professionalism.

Variation Order (VO) Management

• Act as the main point of contact for VO documentation, from identifying scope changes to final submission.
• Collaborate with project managers, design leads, and QS to develop accurate VO descriptions, justifications, and pricing.
• Prepare VO packages for client approval, ensuring clarity, structure, and commercial consistency.
• Track all submitted variations, client feedback, approvals, and financial impacts

Commercial & Process Support

• Develop and maintain templates, trackers, and checklists for both bids and VOs to streamline processes and improve response quality.
• Ensure all documentation is archived and retrievable in alignment with project and audit requirements.
• Monitor industry platforms and portals for new business opportunities and tender alerts.

Qualifications & Skills:

• Bachelor's degree in surveying, architectural and/ or engineering related field.
• 3 to 5 years of relevant experience in tender coordination, proposals, or project support, preferably in the interior design or construction sector.
• Strong organizational and management skills. Strong understanding of contract language, pricing structures, and project workflows.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Word, PowerPoint, and Excel, knowledge in AI platforms would be advantageous.
• Familiarity with the design and fit-out process is highly desirable.

Salary AED 10000 + Standard benefits