Job Description

We are seeking a detail-oriented and proactive Associate Sales Operations Executive to support the post-sales operations for our commodity trading business. This role involves end-to-end contract execution, coordination with sourcing and shipping teams, and ensuring smooth documentation, banking, and client interactions related to shipments.


Key Responsibilities

Prepare and issue post-sale Sales Offers and Confirmations to clients. Coordinate contract execution and ensure timely performance as per agreed terms. Liaise with sourcing teams and clients to monitor shipment schedules and readiness. Coordinate with the vessel operations and shipping teams to align shipment schedules, vessel laycans, and loading plans. Track and monitor shipment progress, update internal trackers, and maintain accurate shipment records. Prepare and compile shipping documents such as invoices, packing lists, certificates of origin, bills of lading, and any custom-specific documents. Issue NN documents and forward complete sets to clients within stipulated timelines. Prepare documents under Letter of Credit (LC) and Cash Against Documents (CAD) terms; ensure compliance with UCP600 and negotiate documents with banks accordingly. Follow up with clients and banks to ensure timely payment realization. Maintain and update the Outstanding Payments List (O/S list) and share regular updates with the team. Assist in managing internal documentation and reporting workflows using Excel, G-suite, and collaborative tools. Digital Record Keeping

Requirements

Education:

Graduate in any discipline Specialization in International Business, Commodity Trade, Sales and Marketing or related fields will be preferred.

Experience:

1-3 years in a similar post-sales or trade operations role within a commodity trading, , or export-import company. Freshers with a strong academic background and a flair to learn will also be considered.

Technical Skills:

Advanced proficiency in Excel, Word, PowerPoint. Comfortable using G-suite tools (Sheets, Docs, Drive, etc.). Experience with Slack, Notion, Adobe Acrobat/Reader, and internal collaboration systems.

Language Skills:

Good command of English (written and spoken) is essential. Knowledge of an additional foreign language such as Russian, Greek, or German will be an added advantage.

Soft Skills:

Strong organizational and time management skills. Detail-oriented with a high level of accuracy. Effective communicator - written and verbal. Ability to multitask and work under tight timelines.

Benefits

A dynamic and fast-paced work environment in a global commodity trading setup. Hands-on exposure to full trade lifecycle and operations. * Career growth opportunities for the right candidate.