Job Description

Duties and Responsibilities

Coordinate the tasks and operations of departments under your supervision.

Prepare and produce detailed financial reports as required in a timely fashion.

Provide ongoing communication to all areas under your supervision regarding policies, programmes and procedures.

Ensure all operating procedures are adhered to for areas under your supervision.

Review and modify operating manuals for areas under your supervision as required.

Responsible for ensuring the price quotation is up to date.

Monitor vendor's reliability and dependability and establishes contacts with prospective suppliers.

Secure delivery of required market list items at reasonable prices and in keeping with hotel's quality standards.

Spot check market/grocery list. Any deviation from the established procedure should be brought to the attention of the Chef's with regard to market conditions, product availability, and seasonality's and price trends.

Make periodical market surveys with Managers or outlets concerned.

Check price quotations obtained for all items bought.

Notify the Director of Finance of price increases greater than 10% and obtainappropriate approval before placing orders.

Ensure Purchase Request logsare properly maintained.

Distribute Purchase Request copies in a timely manner and maintain accurate and up to date files.

Follow up on pending Purchase Requests.

Handle emergency Purchase Requests.

Supervise all Purchasing Staff / Clerks.

Handle Daily Market Lists, Groceries, delicatessen, weekly beverage order, routine printing matter, bar and paper supplies.

Prepare monthly food price comparisons.

Review and sign Purchase Orders.

Cross reference Purchase Orders to Purchase Requests and competitive bids before being forwarded to the Director of Finance for further approval.

Pay particular attention to discrepancies between quoted and delivered price noted by the Receiving Clerk and obtains clarification from suppliers.

Ensure that quotation Kardex Card is kept up to date.

Keep abreast with new products, which is applicable in the Hotel.

Ensure the quality of goods meet Hotel and brand standards.

Ensure goods are received on time.

Keep abreast with new products, which are applicable in the hotel.

Review Purchase requisitions and Purchase Orders.

Check competitive bids before forwarding to the Director of Finance.

Ensure all Purchase Requisition and Purchase Orders are handled properly by subordinate.

Coordinate with the user departments on status, concerns, and changes in their purchase requests.

Ensure the best candidates fill vacancies by participating in the recruitment process of Supervisors and Line Employees as required.

Assist in the constant review of the succession plan for areas under your supervision and identify potential candidates for Supervisor and Management positions.

Conduct regular performance appraisals for Employees to assess employment eligibility during their probation period, and opportunities for development throughout their career with the Hotel and SBI.

Identify training opportunities and ensure training objectives are met for areas under your supervision.

Address issues with regard to Employee misconduct and disciplinary action as per HR procedures.

Review payroll costs for areas under your supervision and make recommendations where appropriate.

Attend and coordinate regular meetings including management and departmental meetings for areas under your supervision.

Monitor the condition of facilities and make recommendations on maintenance repairs or renovations and refurbishments requiring capital expenditure budgets to ensure an updated look and feel for the Hotel.

Maintain a complete understanding of the Employee Handbook and adhere to regulations contained therein.

Maintain a complete understanding of the Hotel's policy relating to fire, safety and health, and ensure all precautions are taken to safeguard against incidents for areas under your supervision.

Perform other assignments to meet business needs as directed by your superiors.

Job Types: Full-time, Permanent, Contract