Job Description

The Assistant Project Manager is responsible for team coordination, project communication, follow-up, minuting & documentation, project monitoring, project reporting, contractual review & participation in procurement, and managing small projects independently, they should be able to participate across all Project Management verticals as and when required under guidance.

Key Objectives

Support the coordination and management of projects.

Communicate with stakeholders regarding project needs and goals.

Contribute to the planning and development of projects.

Expectations and responsibilities related to your role

1. PROJECT MANAGEMENT

Communicate with stakeholders regarding project needs and goals. Contribute to the planning and development of projects. Support the coordination and management of projects. Research information as required. Perform administrative tasks such as preparing invoices, estimates, scheduling meetings, etc. Keep track of and report on project progress. Complete any tasks assigned by the Project Manager in an efficient and timely manner.

2. TECHNICAL AND QA/QC

Project Budget Planning (under guidance) Project Cost & Resource Monitoring - maintaining the accuracy of project plans (under guidance) Sub-Consultant Procurement Ability to proofread, review & draft contracts. Good knowledge of Local Authority Regulations and processes. Interfacing and liaising with authorities' stakeholders. Sub-consultant coordination, tracking progress. Meeting Minutes & Activity Tracking Meeting Setups (internally and externally) Uses the company file naming and information filing standards and follows quality standards in overall work.
The Assistant Project Manager is responsible for team coordination, project communication, follow-up, minuting & documentation, project monitoring, project reporting, contractual review & participation in procurement, and managing small projects independently, they should be able to participate across all Project Management verticals as and when required under guidance.

Key Objectives

Support the coordination and management of projects.

Communicate with stakeholders regarding project needs and goals.

Contribute to the planning and development of projects.

Expectations and responsibilities related to your role

1. PROJECT MANAGEMENT

Communicate with stakeholders regarding project needs and goals. Contribute to the planning and development of projects. Support the coordination and management of projects. Research information as required. Perform administrative tasks such as preparing invoices, estimates, scheduling meetings, etc. Keep track of and report on project progress. Complete any tasks assigned by the Project Manager in an efficient and timely manner.

2. TECHNICAL AND QA/QC

Project Budget Planning (under guidance) Project Cost & Resource Monitoring - maintaining the accuracy of project plans (under guidance) Sub-Consultant Procurement Ability to proofread, review & draft contracts. Good knowledge of Local Authority Regulations and processes. Interfacing and liaising with authorities' stakeholders. Sub-consultant coordination, tracking progress. Meeting Minutes & Activity Tracking Meeting Setups (internally and externally) Uses the company file naming and information filing standards and follows quality standards in overall work.

Education and Training

Bachelor's degree in architecture

Software skills - MS Project; Knowledge of MS Office & Adobe InDesign is mandatory.

Excellent command of written and spoken English

Member of UAE Society Engineers & AIA (preferred) and PMI (highly regarded). Registration with the home country's professional body is highly regarded.

Excellent communication skills

Highly organized and able to multitask.

Strong attention to detail and problem-solving skills.

Able to work independently and as part of a team.

Experience

Previous experience in an office environment working under the Lead Architect or Project Manager

Understand AIA/RIBA stages and deliverables.

Proficiency in data analysis tools such as Microsoft Excel.

Proficiency in creating project schedules using software tools, such as Microsoft Project or Primavera P6.

Ability to create project reports and presentations using software like Microsoft PowerPoint.

Good knowledge of Adobe InDesign presentation skills

Flair in graphics formatting

Strong skills in Information diagrams/data diagrams/infographics

Early or basic management experience

Experience in multiple design stages under the team leader/supervisor

5 years of Experience minimum

Job Type: Permanent