Job Description

Assistant Executive
Job Title: Assistant Executive
Department: Varies (e.g., Operations, Marketing, HR, Finance)
Reports To: Department Head or Senior Executive
Job Overview:
The Assistant Executive provides high-level administrative and operational support to a department head or senior executive. This role goes beyond clerical tasks, involving project coordination, data analysis, and direct support in the execution of departmental strategies and objectives.
Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to a senior executive, including complex calendar management, travel arrangements, and expense reporting.
• Project Coordination: Assist in the planning and execution of departmental projects. Track project timelines, milestones, and deliverables.
• Research & Analysis: Conduct research, compile data, and prepare reports for consideration and presentation by executives.
• Meeting Management: Coordinate and prepare agendas for high-level meetings. Attend meetings, take detailed minutes, and track action items.
• Communication Liaison: Serve as a point of contact between the executive and internal/external stakeholders. Draft and review communications on behalf of the executive.
• Document Preparation: Prepare and edit sensitive and confidential documents, including business plans, contracts, and strategic proposals.
• Process Improvement: Identify opportunities for improving administrative processes and work collaboratively to implement solutions.

Qualifications and Skills:

• Bachelor's degree in Business Administration or a field relevant to the specific department.
• 2-4 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior management.
• Advanced proficiency in MS Office Suite.
• Discretion and confidentiality are paramount.
• Excellent project coordination and time management skills.
• Strong business acumen and the ability to anticipate the needs of the executive.
• Superior written and verbal communication skills.

Skills Required