Job Description

Accounting Assistant - Duties & Responsibilities

1. Daily Accounting Operations

Record and update all financial transactions in the accounting system Prepare and process invoices, receipts, payment vouchers, and credit notes Maintain accurate and up-to-date ledgers for sales, purchases, and expenses

2. Accounts Payable (AP)

Process supplier invoices for goods purchased (local & international) Verify purchase orders, delivery notes, supplier invoices, and GRNs before payment Prepare payment runs (cheques, bank transfers) and maintain AP aging reports Coordinate with suppliers for reconciliation and payment status

3. Accounts Receivable (AR)

Prepare customer invoices based on sales orders and delivery notes Record collections (cash, cheque, bank transfers) and update AR aging Follow up with customers for overdue payments Prepare Statements of Account (SOA) when required

4. Inventory & Costing Support

Assist in monitoring inventory movement (inbound/outbound) Support stock reconciliation between system and physical counts Encode landed cost calculations (freight, duty, clearing charges) for imported goods Coordinate with warehouse and procurement for stock discrepancies

5. Bank & Cash Handling

Prepare bank reconciliation statements Monitor and replenish petty cash as needed Handle daily cash/cheque collections and deposit to bank

6. VAT & Compliance (UAE or applicable country)

Assist in preparing VAT reports, ensuring invoices meet tax requirements Organize and file audit-related documents (purchase, sales, expenses) Ensure compliance with accounting policies and regulatory standards

7. Reporting & Month-End Support

Assist in preparing financial reports such as sales summaries, expense reports, and profit analysis Support month-end closing by verifying balances and completing schedules Provide data to the accountant or finance manager for financial statements

8. Coordination with Internal Teams

Coordinate with sales, procurement, and warehouse teams to ensure complete documentation Follow up for missing POs, SOs, delivery notes, and pricing approvals Assist in resolving discrepancies between departments

9. Administrative Tasks

Maintain organized files for accounting documents and contracts Respond to supplier/customer inquiries related to accounts Support finance department with ad hoc tasks or special projects
Job Type: Full-time