Job Description

Responsible to assist the Accounting Officer - Accounts Receivable in collections and performing A/R transactions in Oracle Financials.

• Validating Maximo bill batches in Oracle Financials as mutually agreed with the Operations Department.
• Raise and verify A/R invoice based on confirmation by the Operations Department and submitting the invoice to the clients.
• Following up for all the approved supporting evidences for the bill batch with the Operations team.
• Closing and transferring A/R transaction to the Oracle Financials.
• Following up with Operations Team on the status of work completion approvals from the clients.
• Circulating fixed contract invoicing tracker on a periodic basis.
• Ensure that the collection team meets the monthly target set by the Management
• Assigning the monthly collection targets after the closing of previous month's A/R.
• Preparing collection plans for the team
• Resolve customer queries on the submitted invoices as per timeline agreed in the SLA.
• Issuance of SOA and A/R dunning letter on a periodic basis.
• Escalate uncollectible over-dues and problem receivables to Senior Management to initiate further action
• Identify and report no show clients to the management for further action.
• Coordinate with legal specialist to initiate legal proceedings on the long over -due clients.
• Following up with the Operations Team for accurate unbilled revenue details for accrual.
• Regular follow ups with the Operations Team to keep the unbilled low.
• Coordinate with Internal and External Auditors for the audit requirements
• Ensure that collection team deposits the cash sales/cheque in bank on a periodic basis
• Preparation of The Ageing Report by division and circulation to all the BU's and to review the report with the Operations Head on a periodic basis on critical overdue balances.
• Estimation of provision for doubtful debt on a periodic basis and record in the books.
• Run month end A/R closing process for all the BU's
• Ensure that A/R days targets are met
• Reconcile and confirm key clients/related party balances on a periodic basis
• Educate operational managers on the implications of timely invoicing and problems faced in collecting the payment from clients.
• Ensure that the company credit control policy is strictly adhered to
• Conduct proactive meetings with key client's Finance Department on a periodic basis.

Qualifications

Education/Qualifications/Skills/Experience

• Bachelor's degree from a recognized institute is a must and PG Degree is preferred.
• Professional Certification in Finance/Accounting/Management is preferred.
• Prior knowledge and experience in Accounting Software is preferred.

Skills / Competencies / Experience

• 5 - 7 years of relevant work experience.
• Excellent communication skills in English and knowledge in Arabic or any other language will be an advantage.
• Must have good Computer skills.
• Ability to work under pressure.
• Excellent Numerical Ability
• Result Orientation
• Flexibility
• Process Orientation
• Analytical Skills.
• Eye for detail