Job Description

Job Summary

We are seeking a meticulous and highly organized Art Registrar to join our team. This role is responsible for compiling and maintaining detailed records, digital solutions, and presentations for every piece in our art collection whether stored in our Art Storage facility, located across properties, or on loan. The Registrar ensures the integrity of all documentation and supports safe handling, transportation, and exhibition of artworks.

Key Responsibilities

Maintain accurate and up-to-date records of every artwork received or dispatched from the Art Storage facility and those held at various properties. Prepare detailed

condition reports

(with photographs) for all incoming and outgoing artworks. Catalogue all artworks, preparing customized listings and digital catalogs for internal reference or client requests (organized by artist, theme, color, genre, etc.). Coordinate local and international

transportation and installation

of artworks as per the client's instructions. Handle

loan processes

with institutions, including documentation, condition reporting, transportation, and site assessments. Photograph artworks in

high resolution

, edit using photo software, and manage the

Photo Archive

for quick, organized access. Research intrinsic and extrinsic artwork data, ensuring each entry is fully documented in the collection management system. Provide consistently updated inventories and reports to the Art Department Manager regarding all works held in storage, properties, or on loan. Assist the Art Technician in ensuring all artworks are safely handled and correctly stored during transport or relocation. Maintain and troubleshoot the

inventory database

, ensuring accuracy and ease of access for location and condition tracking. Prepare weekly updates and periodic reports, including artwork details such as artist, medium, dimensions, acquisition details, and current status. Conduct annual

physical inventory checks

, reconcile variances, and update records. Proactively identify and report any storage issues, discrepancies, or condition concerns. Liaise with external art transport and logistics companies, including documentation, gate passes, and requisition forms. Perform other duties as assigned by the Direct Manager.

Education & Qualifications

Bachelor's degree

in Museum Studies or a related field required. Formal

museum or gallery training/experience

is essential.
#

Experience & Skills

Minimum

2 years

of experience working with a reputable art collection, gallery, or museum. Strong proficiency in

Microsoft Access

and other

Collection Management Software

. Solid understanding of art handling, conservation, and storage best practices. In-depth knowledge of

contemporary art

Ability to safely photograph and document artworks. High attention to detail with excellent

organization and efficiency

. Basic proficiency in

MS Word, Excel, PowerPoint

. Strong communication skills and the ability to follow direction. Familiarity with exhibition logistics and spatial planning for artwork installation Task-oriented with a strong commitment to accuracy and confidentiality.

Only shortlisted candidates will be contacted.