Job Description

Job Category: Administration - Administrative Services
Degree Level: High School Graduate
:
About AMANA
Group AMANA is in constant forward motion. Over decades of growth, we have adopted intelligent solutions that improve the way we build, making AMANA a regional leader in the industry today. We have gone beyond conventional construction by championing intelligent solutions that improve the way we build.
We are the region's trusted design-build company, specializing in industrial construction for over three decades. Our reputation is built on our ability to provide turn-key solutions for fast-track projects, repeatedly.
We are a human-centric organization, promoting learning and development opportunities for all employees to thrive in dynamic markets. By investing in our people's continued growth and learning, we challenge and change how we build together - people and business.
Roles & Responsibilities:

• To provide clerical and administrative support in an effective and efficient manner. To operate switchboard and act as a focal point for visitors.
• Answers all incoming calls and handles callers' inquiries as appropriate.
• Redirects calls as appropriate, takes and relays adequate telephone and fax messages.
• Greets, assists, announces, and/or directs visitors.
• Performs general administrative duties as required (documents binding, copying, scanning, laminating, faxing documents, etc.).
• Dials out and connects international phone calls as requested while keeping records.
• Sorts and routes incoming/outgoing mail and courier deliveries and keeps tracking records.
• Opens and date stamps all general correspondence.
• Provides administrative support to managers and staff as required.
• Coordinates the driver's daily tasks and destinations and maintains a record log.
• Responsible for placing orders for the pantry items and keeping records.
• Maintains and updates the staff directory on a monthly basis.
• Manages Ground Floor auditorium and meeting room bookings, setup, and coordination with the pantry/cafeteria for refreshment arrangements.
• Oversees housekeeping for the main entrance, auditorium, and meeting room.

Educational Qualifications, Experience and Skills:

• High School Diploma/Certificate or equivalent qualification
• Minimum of 3 years of experience
• Strong business ethics, teamwork, adaptability, and professionalism
• Excellent attention to detail, time management, and confidentiality
• Proficiency in computer skills and English communication skills