Job Description

Admin?Cum?PRO Manager - The Vogue Interiors & Fitouts LLC

Position Overview

Oversee and optimize both administrative operations and PRO functions at a boutique, high-quality interior design and turnkey contracting firm, recognized for delivering tailored, award-winning projects across residential, corporate, hospitality, healthcare, and retail sectors.

Key Responsibilities

PRO & Compliance

Act as primary liaison with government authorities (e.g., DED, immigration, labor, free zone bodies) to facilitate

visa processing

,

work permits

, immigration clearances, and trade license renewals. Ensure all permit approvals (e.g., Dubai Municipality, engineering clearances) are processed accurately and on time to support turnkey project delivery Coordinate medical testing, Emirates ID issuance, and other statutory formalities for staff. Maintain compliance with local labor laws and regulations relevant to administration, staffing, and contractor management.

Administrative & Office Management

Manage daily office operations, including phone/email handling, visitor reception, office supply inventory, facility upkeep, and vendor coordination. Oversee recordkeeping systems for employee files, contracts, license documentation, and compliance paperwork. Support HR tasks: onboarding, documentation, staff scheduling, and general assistance. Coordinate with in-house departments (joinery, steel fabrication, MEP) to streamline interdepartmental logistics and documentation flow.

Project & Client Support

Assist in project documentation workflows--from design approvals to commissioning and handover stages. Facilitate coordination between design/project teams and external stakeholders/vendors. Track and manage administrative deadlines and approvals tied to project milestones.

Reporting & Process Improvement

Regularly update the CEO and senior leadership on PRO statuses and administrative matters. Recommend and implement improvements to enhance efficiency, compliance, and operational effectiveness.

Candidate Profile & Skills

Required Competencies

Description

Education

Bachelor's degree in Business Administration, Operations, or related field.

Experience

2-5 years in PRO or administrative roles--preferably in construction, fit-out, or MEP industries in Dubai.

REGULATORY KNOWLEDGE

Proficient in UAE labor laws, licensing, visa procedures, and engineering authority approvals.

TECHNICAL SKILLS

Strong in MS Office (Excel, Word, Outlook), document management, and familiarity with multi-department coordination.

COMMUNICATION

Excellent command of English; Arabic would be a plus. Strong interpersonal and communication abilities.

PERSONAL TRAITS

Highly organized, proactive, detail-oriented, and capable of multitasking in a dynamic, owner-driven environment.

LANGUAGE REQUIRED:

English, Hindi, Arabic

Why This Role Appeals

Operate at the heart of a growing, boutique firm where

quality truly speaks for itself

--working on

unique, high-end interior projects

and supporting a streamlined, vertically integrated model (design, fabrication, MEP in-house) Join an

entrepreneurial team

where your contributions are visible and impactful, with opportunities to drive improvement and help scale operations. Engage directly with senior management and various in-house departments in a compact, highly collaborative environment
Job Type: Full-time

Pay: AED3,000.00 - AED4,500.00 per month