Job Description

We are seeking to recruit a qualified Administrator/Secretary who will be responsible for performing admin-related activities and supporting employees, patients, and management in day-to-day admin-related activities to start immediately!
Requirements:

• Driving License
• Candidate must speak fluent Arabic to be considered for this role.
• Must speak fluent English
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Assist with CRM database management

Responsibilities

• Answer and direct phone calls
• Handle contract, tender renewals
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Maintain up-to-date employee holiday records
• Confirm restaurant reservations for the managers
• Familiar with UAE Annual License Renewals & Updates, Resident & Employee Visas, Employee Visa Cancellation Medical Typing & Application, Labour Card Updates & Renewals, Job Offer Letters, Regulatory Body Support & Government Liaison, Labour & Immigration
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Handle CEO Personal requests
• Write and distribute email, correspondence memos, letters, faxes and forms
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors with Arabic language
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Job Types: Full-time, Contract
Contract length: 24 months Salary: AED5,000.00 - AED7,000.00 per month