Job Description

Administrator
Job Title: Administrator
Department: Administration
Reports To: Administrative Manager or Office Manager
Job Overview:
The Administrator provides comprehensive administrative and clerical support to departments or senior management. This role is essential for the smooth day-to-day operation of the office, handling a wide range of tasks related to organization, communication, and data management.
Key Responsibilities:

• Documentation & Reporting: Prepare and edit correspondence, communications, presentations, and reports.
• Record Keeping: File and retrieve documents and reference materials. Maintain both electronic and hard copy filing systems.
• Communication Handling: Answer, screen, and forward incoming phone calls. Manage incoming and outgoing mail and emails.
• Meeting & Schedule Coordination: Manage calendars, schedule appointments, and organize meetings and conferences. Take minutes during meetings.
• Office Management: Order office supplies and maintain inventory. Ensure common areas and equipment are functional.
• Travel Arrangements: Make travel arrangements for staff, including booking flights, vehicles, and hotel reservations.
• Data Entry: Perform accurate data entry into relevant databases and systems.

Qualifications and Skills:

• High school diploma required; Associate's or Bachelor's degree in Business Administration preferred.
• Proven experience as an administrator, administrative assistant, or similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent time management skills and the ability to prioritize work.
• Strong attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.

Skills Required