Administrative Services Advisor
UAE, United Arab Emirates
Job Description
Role: Administrative Services Advisor Reporting line: Director of Administration Purpose of the role: The candidate is part of the in-house Travel Help Desk team. Responsible for all business-related travel arrangements. Maintaining the high standards in terms of service, promptness, pro-activeness and doing so within the parameters of the Business Travel Policy of the Firm. The candidate will support the Director of Administration in managing the tasks in a smooth and efficient manner and escalate situations in a timely manner to avoid operational interruptions in the workflow. Skills & Attributes:
- People Management
- Problem Solving \xe2\x80\x93 able to resolve problems independently with minimum supervision.
- Good Judgement / Decision Making \xe2\x80\x93 able to analyse a situation or resolve conflicts independently, and make the right decision, applying the firm\xe2\x80\x99s policies.
- Influencing Skills \xe2\x80\x93 able to persuade colleagues, include senior colleagues.
- Relationship Building \xe2\x80\x93 able to build effective relationships with colleagues at all levels
- Communication Skills \xe2\x80\x93 strong written and oral communication skills
- Team Player \xe2\x80\x93 able to work well in a team
- Organizational skills: Able to work independently and successfully prioritize events, tasks, activities, and meet deadlines in an extremely fast paced environment
- Ability to maintain confidentiality at all times
- Client & Business Management \xe2\x80\x93 Level 1
- Subject Area Expertise \xe2\x80\x93 Level 1
- Work Management & Effectiveness \xe2\x80\x93 Level 2
- Leadership & People Development \xe2\x80\x93 Level 1
- Communication & Collaboration \xe2\x80\x93 Level 2
- Responsible for arranging all Business related Travel arrangements. Manage in an efficient manner any Travel \xe2\x80\x93 Air / Land requests sent to the Travel Helpdesk within the framework of the Firm\xe2\x80\x99s Policies.
- Registration of Conferences and Seminars / Trainings.
- Ensure that all memberships\xe2\x80\x99 renewals and new membership registrations processes are applied as per the firm\xe2\x80\x99s policy.
- Manage DIFC webinar registrations.
- Contract negotiations with suppliers.
- Be aware of the Data Protection Policy.
- Manage and follow up CLPD course registrations.
- Actively take part in development of improvement plans for the Administration department and help improve the firm\xe2\x80\x99s administration resources.
- Be responsible for all printed stationery for the company.
- Any other tasks as required by the business.
- Partners
- Lawyers
- Secretaries
- Business Services Teams
- Suppliers
- Office Building Management
- Office Managers
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Job Detail
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Job IdJD1627990
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationUAE, United Arab Emirates
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EducationNot mentioned