Job Description

SUMMARY OF FUNCTIONS:


Coordinates, oversees, and/or performs a wide variety of support activities, secretarial services, and confidential assignments for the office or college.





ESSENTIAL DUTIES & RESPONSIBILITIES:


Provides staff and office support for the office / college, that includes screening and handling telephone communications, greeting and directing visitors, and dealing with administrative issues and inquiries as they arise. Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and takes minutes, and provides administrative support and follow-up on matters arising from meetings. Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate. Assists in the scheduling and coordination of the manager's appointments and travel arrangements. Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office. Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities. Coordinates and oversees the day-to-day management of supplies and equipment for the office. Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops. Performs miscellaneous job-related duties as assigned. QUALIFICATIONS & EXPERIENCE:


A bachelor's degree in business administration, management, education, or a related discipline. 3-5 years of experience that is directly related to the duties and responsibilities specified.


KNOWLEDGE & SKILLS:


Records maintenance skills. Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community. Ability to create, compose, and edit correspondence and other written materials. Skill in organizing resources and establishing priorities. Word processing and/or data entry skills. Ability to coordinate and organize meetings and/or special events. Database management skills. Knowledge of planning and scheduling techniques. Ability to provide leadership and guidance to administrative support staff and/or students. WORKING CONDITIONS:


Work is normally performed in a typical interior/office work environment. No or very limited physical effort required. No or very limited exposure to physical risk. SUPERVISON:


Reports to: Dean


Subordinates: N/A