Job Description

Job Title Administrative Officer Office

Description

Job Summary

To undertake a variety of administrative andprogrammanagementtaskswithinthe Innovation and Entrepreneurship Center.Also,to helpinplanning andorganizing programs and activities as wellascarryoutimportantoperational duties.

Key Accountabilities

Aids in thePlanning,DevelopmentandCoordinationof all programs and materials at theCenter
Provides a rangeofbasicadministrativesupportfor the Innovation andEntrepreneurshipCenterincluding intheimplementation and marketing of programs
Acts as liaison betweentheOfficeandotherUniversity offices and external institutions
Supports incommunicatingandmaintainingapositive relationship with internalandexternalStakeholdersinaddressing inquiries and concerns.
Exercisesindependentjudgmentinbringinginformation, researching and resolvingproblems forthe Center.
Organizes,schedulesmeetings(booking,informingattendees about details) and preparestherequiredagenda inorder toprepare accurate meeting minutes anddistributethemto the attendees.
Processes paymentsandreimbursementsfortheCenters programs while adheringtointernalguidelinestomaintain appropriate records.
Acts as anofficecoordinatorforprogramming;maintains student files; respondstostudentinquiries;maintainsdatabase on students.
Preparescorrespondence,presentationsandreports,agendas, background materialsand minutes.
Works directlywithEntrepreneursformaterialsupport and coordination of activities when possible
Follows up andevaluatesprogramingbefore,duringand after execution
Performs other related duties as assigned bythe Director

Degree of Independence/Complexity of Environment

Integrity, confidentialityanddiscretionareanabsolute must.
Very highdegreeofindependence,responsibilityand judgment.
Able to manage adiverseportfolioandworkload,delivering service with a sense of urgencytomeettime-framesand deliverables.
Acts as an ambassadorandrolemodelrepresentingthe Center with professionalism at the highest levels.
Able to manageahighlyambiguous,constantlychanging environment with a diversenetworkofkeystakeholders andpolicy makers.
Must be able todealwithsimultaneouslyoccurringdeadlines which may compete for time.

Working Relationships/Impact of Interactions

Facilitatesactionanddecision-making,ensuringhigh quality outcomes.
Effectively represents the interests of ZU management.

Education & Experience Requirements

Must possess a bachelors degreeinEntrepreneurship/Marketingorarelated field from anaccreditedinstitution with a minimum of2yearsrelevant experience or anequivalentcombination of education and experience.

Essential Requirements:

Excellent organization and time-management skills
Outstandingcommunication,interpersonalandleadership skills
Outstanding verbal and written communication
Detail-oriented and efficient
Ability to work andcommunicatewithallmanagement levels
Entrepreneurship or ProgramManagementExperience preferred

Competencies

• Customer Focused - The ability to discover the needs of internal and external customers and strive to deliver services and products to meet these needs in a professional and courteous manner.

• Results Orientation - The ability to set and accomplish challenging goals, maintain focus, intensity and optimism in achieving results that are consistent with the organization's objectives.

• Resource Management - The ability to leverage organizational resources effectively and works towards standards of excellence in achieving organizational goals and strategies.

• Accountability - The ability to actively accept the responsibility for the job obligations, own decisions and actions.

• Teamwork / Networking - The ability to effectively work with and support others as part of a team, both within and across functions, and building and maintaining positive relationships at all levels with cultural sensitivity, showing respect & effectively working with diversity.

• Effective Communication & Influencing - The ability to listen, speak, explain, persuade and influence others by expressing thoughts and views concisely, effectively and appropriately in a range of different settings to hold their attention and achieve desired impact.

Statements in this document are intended to reflect,ingeneral,theroleand responsibilities of the position and are nottobeinterpretedastotally inclusive.

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