Job Description

Position:

Administrative Officer

Industry:

Marketing & Advertising

Experience Required:

Minimum 2 years in a similar administrative role

Job Summary:

Mystic Advertising is seeking a highly organized, proactive, and detail-oriented Administrative Officer to support our administrative and operational functions.

Key Responsibilities:

Documentation & Compliance:

Manage all administrative documentation, including filing, scanning, and maintaining records (both digital and physical). Handle license renewals, registrations, and other compliance-related paperwork. Ensure proper organization and easy retrieval of important documents.

Accounts Coordination & Recovery:

Coordinate with the accounts team for voucher generation and reporting. Collect cheques from clients and ensure timely submission to accounts. Conduct recovery calls with clients for outstanding payments.

HR Support:

Assist HR in onboarding of new employees, ensuring proper documentation and smooth integration. Support in maintaining employee records and day-to-day HR administrative tasks.

Executive Assistance:

Provide direct support to the CEO, including managing his calendar, scheduling meetings, and giving timely reminders. Ensure the CEO's schedule is well-organized and effectively managed. Relay urgent matters and correspondence promptly.

General Administrative Support:

Manage office supplies, coordination, and other day-to-day administrative needs. Draft and manage official correspondence (emails, letters, notices) with stakeholders. Respond to queries and routine administrative matters accurately and efficiently.

Required Skills & Qualifications:

Minimum 2 years of experience in an administrative role. Strong organizational skills with the ability to manage documentation and multitask. Good written and verbal communication skills (English). Tech-savvy - proficient in MS Office, Google Workspace, and digital filing systems. Proactive, detail-oriented, and able to work independently. Ability to handle urgent situations with professionalism. Ability to manage sensitive information with confidentiality and discretion.
Job Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month

Application Question(s):

Are you able to commute to Business Bay? How soon you can join us? What is your visa status? Please state your current monthly gross salary. * Please state your expected monthly gross salary.