Job Title: Administrative Officer Reporting Line: PI Prams Initiative Department: College of Medicine & Health Sciences
Job Purpose
Administrative Officer is responsible to provide overall administrative management and coordination of a variety of business and operational functions for the assigned office and to assist to develop and maintain strong working arrangements with other departments of the University, and external bodies, to expedite work and ensure smooth operations.
Key Roles & Responsibilities
Strategic Responsibilities
N/A
Operational Responsibilities
Provide assistance and support to the assigned office in all the day-to-day administrative and operational duties
Coordinate support for College faculty as requested by dean and department/program chairs.
Coordinate IT, facililities related support for the new joiners.
Coordinate the work of administrative support staff in order to the meet goals, objectives, and timelines of academic units.
Provide administrative support such as handling logistics as well as answering telephones, welcoming and directing visitors, and resolving and/or referring a range of administrative problems and inquiries
Schedule and coordinate meetings, events, interviews, appointments, and/or other similar activities for the department, which may include calender management, booking room facility, coordinating and lodging other arrangements
Maintain the confidentiality of departmental files, databases, records, and/or other documents; retrieve files and when required and according to Khalifa University policies and procedures
Coordinate with Finance as well as Administration Department on behalf of the direct manager and faculty for logistics related to meetings, conferences, seminars, travel (local and international), procurement, financial and IT matters;
Provide support for events related to the department such as conferences, seminars and presentations;
Coordinate on the Line Manager\'s various projects and initiatives and follow through on issues in a timely manner
Maintain filing system for the department, paper and electronic, to store all critical documents, decisions and such for future reference;
Interact regularly with a wide range of internal and external constituents, faculty and staff members
Provide a variety of administrative support functions.
Adhere to the University\'s information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
Perform any other tasks assigned by the Line Manager
Supervisory Responsibilities
N/A
Qualifications
Qualifications & Experience
Required Qualifications
A Bachelor\'s Degree in Business Administration or related field.
Required Experience
Expats: A minimum 5-7 years of relevant experience.
UAE Nationals: A minimum of 0-1 years of relevant experienc
Should you require further assistance or if you face any issue with the online application, please feel to contact the Recruitment Team ( ).
Primary Location: Khalifa University - Abu Dhabi, UAE Job: Administration Officer Schedule: Regular Shift: Standard Job Type: Full-time
Times Higher Education
Beware of fraud agents! do not pay money to get a job
MNCJobsGulf.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.