Job Description

Administrative Manager
Job Title: Administrative Manager
Department: Administration
Reports To: Director of Operations or General Manager
Job Overview:
The Administrative Manager is responsible for planning, directing, and coordinating the administrative services and operations of an organization. This role oversees support staff, manages facilities, and ensures that office operations are efficient and cost-effective.
Key Responsibilities:

• Department Oversight: Supervise administrative staff (e.g., administrators, receptionists, executive assistants) and delegate responsibilities.
• Policy & Procedure Development: Develop, review, and improve administrative systems, policies, and procedures.
• Budget Management: Prepare and manage the annual administrative budget. Monitor expenses and identify cost-reduction opportunities.
• Facility & Office Management: Oversee the entire facility, including maintenance, security, cleaning, and space planning. Manage relationships with landlords, vendors, and service providers.
• Procurement & Supply Management: Oversee the procurement of office supplies, equipment, and services. Negotiate contracts with suppliers.
• Health & Safety Compliance: Ensure the workplace complies with all health, safety, and environmental regulations. Act as the primary contact for safety audits.
• Strategic Planning: Participate in strategic planning meetings and contribute to organizational goals from an administrative perspective.

Qualifications and Skills:

• Bachelor's degree in Business Administration, Management, or a related field.
• 5+ years of experience in a senior administrative or office management role.
• Proven leadership and team management skills.
• Excellent knowledge of office management procedures and basic accounting principles.
• Strong negotiation, vendor management, and financial management skills.
• Exceptional organizational and problem-solving abilities.

Skills Required