Job Description

: Administrative Executive (HR)
Company: Budget Rent a Car
Location: Dubai, UAE
Position: Administrative Executive (Human Resources)
Company Overview
Join the team at Budget Rent a Car, a leading global brand in the vehicle rental industry. We are dedicated to providing affordable and reliable mobility solutions to our customers. Our success is driven by our people, and we are looking for a skilled Administrative Executive to support our HR function and contribute to a positive and efficient work environment.
Job Summary
We are seeking a highly organized and detail-oriented Administrative Executive to manage and oversee our HR operations and general administrative tasks. The ideal candidate will be the backbone of the HR department, ensuring smooth and efficient processes related to employee documentation, travel, insurance, and compliance with UAE labor laws. This role is critical in maintaining employee records, enhancing staff welfare, and supporting the overall administrative functions of the office.
Key Responsibilities
HR Operations & Employee Documentation:

• Maintain and update physical and digital employee records with high accuracy and confidentiality.
• Manage the entire employee lifecycle documentation, including offer letters, employment contracts, visa processing, onboarding checklists, and exit formalities.
• Process and monitor employee visas, labor cards, Emirates IDs, and other government-related paperwork, ensuring timely renewals.
• Prepare HR-related letters and documents such as NOCs, experience certificates, and salary certificates.

Travel & Logistics:

• Coordinate and book business travel for employees, including flights, accommodation, and local transportation.
• Manage the itinerary and travel logistics for senior management and visiting executives as required.
• Liaise with travel agencies to secure the best rates and handle any travel-related issues.

Insurance & Benefits Administration:

• Administer the company's employee health insurance program.
• Process new enrollments, additions, deletions, and renewals in coordination with the insurance provider.
• Serve as the primary point of contact for employee insurance queries and facilitate smooth medical claim processes.

Compliance & Legal:

• Ensure all HR practices and policies are in full compliance with UAE Federal Labor Law and other relevant regulations.
• Stay updated on changes in labor laws and implement necessary adjustments to policies and procedures.
• Assist in internal and external audits related to HR documentation and processes.

General Administration:

• Manage office supplies inventory and place orders as necessary.
• Handle incoming and outgoing official correspondence.
• Provide administrative support to the HR Manager and other departments as needed.
• Organize company events, meetings, and training sessions, including logistics and scheduling.

Qualifications and Experience

• Education: Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience: Minimum of 3-5 years of proven experience in an HR and Administration role, preferably within the UAE. Experience in the automotive, rental, or service industry is a plus.
• Knowledge: In-depth knowledge of UAE labor laws, visa processing, and immigration procedures is essential.
• Skills:
• Exceptional organizational and time-management skills.
• Meticulous attention to detail and a commitment to accuracy.
• Strong interpersonal and communication skills.
• High level of discretion and ability to handle confidential information.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HR software.

What We Offer

• A competitive salary and benefits package commensurate with experience.
• The opportunity to work with a recognized international brand.
• A dynamic and supportive work environment.
• Professional development and growth opportunities.

Skills Required