Job Description

One of a Leading Investment Group in Ras Al Khaimah is looking for Administrative Engineer to join their team.

The Administrative Engineer supports project execution through back-office technical coordination, ensuring that all project-related information is properly routed, recorded and tracked. The role focuses on documentation management, coordination among consultants, subcontractors, suppliers and contractors, financial tracking and follow-through on technical deliverables. Acting as a central link between involved parties, the Administrative Engineer represents the client's interest by safeguarding project integrity, timelines and commercial outcomes.

Responsibilities

1. Technical Coordination and Back-Office Support

Ensure all project documentation (drawings, submittals, RFIs, approvals) is properly routed, updated and archived.

Support project managers by maintaining centralized up-to-date trackers for progress, deliverables and compliance.

Follow through on open issues and pending submissions between consultants, contractors and internal teams.

Coordinate technical clarifications between consultants and subcontractors to avoid project delays.

2. Project Communication and Meeting Management

Act as the central administrative link between consultants, suppliers, contractors and internal departments.

Prepare, circulate and file minutes of meeting (MoM) for all project-related discussions.

Track follow-up items and ensure timely closure of issues raised during meetings.

Assist in organizing coordination meetings, documentation reviews and internal briefings.

3. Project Financial Monitoring

Support project financial tracking by validating submitted quantities, progress certificates and BOQs.

Assist in the review and preparation of payment applications, variation claims and budget updates.

Highlight cost discrepancies or risks in coordination to the Finance team.

Ensure project trackers include commercial components aligned with execution stages.

4. Contractual Support and Client Representation

Protect client interests by validating that contractor submissions comply with contract scope and timelines.

Review correspondence drafts to ensure alignment with project objectives and contract terms.

Coordinate responses to contractual queries with internal departments and consultants.

Maintain a record of instructions, approvals and critical decisions to safeguard the project trail.

5. Documentation, Reporting and Compliance

Ensure clear documentation of project instructions, approvals, decisions and variations.

Maintain document logs and ensure traceability of all construction-phase documentation.

Support compliance with authority submissions, insurance and regulatory approvals.

Generate weekly trackers, progress reports and delay logs for internal and client reporting.

Requirements

Minimum 8-10 years' experience in technical project coordination or construction administration.

Strong knowledge of BOQs, construction sequences and project documentation.

Skilled in preparing minutes of meeting, trackers, reports and financial submissions.

Proficient in MS Office, especially Excel and Word; experience with document control systems is an advantage.

Strong communication and negotiation skills with attention to detail and documentation accuracy.

Ability to coordinate across consultants, suppliers and subcontractors with a client-first approach.

Job Type: Full-time

Pay: AED12,000.00 - AED15,000.00 per month

Application Question(s):

Do you have minimum 8 years of experience in Technical Project coordination or Construction administration? Do you have a strong knowledge of BOQs,Construction sequences & project documentation? Are you skilled in preparing minutes of meeting,trackers, reports & financial submissions? Are you able to coordinate across consultants, suppliers and subcontractors with a client-first approach? Do you have a strong communication & negotiation skills? Are you proficient in MS office,mainly Excel & Word,experience in Document Control System would be an advantage.
Experience:

Technical Project Coordination or Construction admin: 8 years (Required) knowledge of BOQ : 6 years (Required) * MS office-Excel or Word: 6 years (Required)