Job Description

Position Summary

The Administrative Coordinator is responsible for providing high-level administrative and operational support to ensure efficient workflow and project execution across teams. This role involves maintaining internal documentation, coordinating meetings, supporting process adherence, and following up on project management tasks via tools like ClickUp. The ideal candidate must be fluent in English and capable of working in a fast-paced, cross-functional environment.

Key Responsibilities

- Coordinate administrative and operational activities across departments.

- Follow up on task progress, deadlines, and deliverables using project management tools (e.g., ClickUp).

- Schedule and organize internal/external meetings, prepare agendas, and take minutes.

- Assist in compiling reports, dashboards, and tracking documentation.

- Maintain records and update shared files and folders in a structured and timely manner.

- Communicate professionally with internal and external stakeholders.

- Support onboarding of new hires by preparing required documentation and tools.

- Provide ad hoc administrative support to project managers and department heads.

Required Qualifications and Skills

- Fluent in English, both spoken and written.

- Minimum of 2 years' experience in an administrative or coordination role.

- Proficient in Microsoft Office Suite, Google Workspace, and project management tools (preferably ClickUp).

- Excellent organizational skills with attention to detail.

- Strong communication and interpersonal skills.

- Ability to manage multiple tasks simultaneously and meet tight deadlines.

- Capable of working independently and remotely with minimal supervision.

Benefits

Paid Time Off

Work From Home

Performance Bonus Ongoing professional development and training support
Job Type: Full-time

Application Question(s):

What's your English level? * Are you able to work remotely full-time?