Administrative Assistant

United Arab Emirates, United Arab Emirates

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Job Position : ADMINISTRATIVE ASSISTANT
General Office Management & Administration:

Manage and maintain office calendars, schedule appointments, and coordinate internal and external meetings, including conference room bookings.
Plan and manage office space, including workstation allocation and conference room setup.
Oversee the maintenance and repair of office equipment.
Implement and monitor office safety procedures, including fire protection and access control.
Manage the reception area, greet visitors (including interview candidates and government personnel), and handle inquiries.
Coordinate office searches and relocations as needed.
Manage incoming and outgoing correspondence (email, mail, deliveries).
Maintain and organize filing systems, both physical and electronic.
Order, stock, and manage office supplies and office equipment.
Procure office supplies and manage vendor relationships.
Manage the inventory of fixed assets.
Handle express delivery and collection services.
Process and track payments for office utilities (water, electricity, internet), property fees, and other related expenses.
Ensure the cleanliness and organization of the office environment.
Assist with the onboarding process for new employees.
Manage the process of company license renewal and related administrative tasks.

Employee Support & Administration:

Manage employee rosters and schedules.
Prepare and manage employee attendance sheets.
Provide travel support, including booking accommodations and transportation.
Manage employee holiday requests and track holiday benefits.
Assist employees with travel arrangements and the preparation of expense reports.
Support employee engagement activities such as team-building events and holiday celebrations.

Data Management & Reporting:

Project Support:

Assist with special projects and company events.
Conduct research and gather information to support administrative tasks and projects.
Prepare and distribute project-related materials.

Other Duties:

Perform other administrative duties as assigned to ensure the efficient operation of the office.

What we offer :

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