Job Description

Job Title: Administrative Assistant

Reporting structure

Reports To: Administrative Assistant Direct Reports: NIL

Primary Functions:

Has developed specialized skills or is multi-skilled developed through job-related training and considerable on-the- job experience Completes work with a limited degree of supervision likely to act as an informal resource for colleagues with less experience.

Tasks and Responsibilities:

Maintain Central Registry for Project Lesson Learned to indicate the details and priority. Keeping and updating all records which are related to the department on daily basis. Maintaining lay out of seating arrangements regularly. Maintaining the house keeping in office & Inspecting them to clear the abstracts for proper space in office. Maintaining weekly time sheets of all Fabrication Operations & Production Engineers as per Project requirement. Maintain Department Change Notification Register. Assist in the compilation & updates of Training Manuals and Procedures. Rectifying time sheet errors for Fab Operations, Production Engineers, and updating time sheets. Preparation and Updating of Personnel records of Fabrication Operations & Production Engineering group. Preparing/Updating Organization charts for department as well as for all the Projects. Maintaining Annual Leave schedule of Fab Ops team. Preparing presentations (for Bid & Fabrication Kickoffs meeting in Power Point). Assisting / Resolving software related problems for Fab. Operations & Production Engineer. Raising requisitions and service entry's and servicers for projects in SPMAT, R2P, SAP General Administrative & Department Duties for Fab Operations, Production Engineers, Shop Engineers. (Typing, Scanning, Copying, Filing) Booking of conference rooms Assist with travel and hotel arrangement for company employees during business trips Arrangements of Gate pass/PPE'S for Vendors Assists the Operations & Production Engineers in compiling Reports. Assists the Operations & Production Engineers in compiling Reports. Attend meetings and keep / update minutes. Compilation of test packs.

Other Expectations: Participates in QHSES initiatives and drive achieving objectives. Follow the company policies. Handle invoice settlement communication Handle staff requirements - PPE, stationary, IT follow up. Coordination for visitors - pick up at gate, compilation of docs for gate pass, etc. Food Arrangements. Transport Arrangements.