• Maintain Central Registry for Project Lesson Learned to indicate the details and priority.
• Keeping and updating all records which are related to the department on daily basis.
• Maintaining lay out of seating arrangements regularly.
• Maintaining the house keeping in office & Inspecting them to clear the abstracts for proper space in office.
• Maintaining weekly time sheets of all Fabrication Operations & Production Engineers as per Project requirement.
• Maintain Department Change Notification Register.
• Assist in the compilation & updates of Training Manuals and Procedures.
• Rectifying time sheet errors for Fab Operations, Production Engineers, and updating time sheets.
• Preparation and Updating of Personnel records of Fabrication Operations & Production Engineering group.
• Preparing/Updating Organization charts for department as well as for all the Projects.
• Maintaining Annual Leave schedule of Fab Ops team.
• Preparing presentations (for Bid & Fabrication Kickoffs meeting in Power Point).
• Assisting / Resolving software related problems for Fab. Operations & Production Engineer.
• Raising requisitions and service entry\xe2\x80\x99s and servicers for projects in SPMAT, R2P, SAP
• General Administrative & Department Duties for Fab Operations, Production Engineers, Shop Engineers.
• (Typing, Scanning, Copying, Filing)
• Booking of conference rooms
• Assist with travel and hotel arrangement for company employees during business trips
• Arrangements of Gate pass/PPE\xe2\x80\x99S for Vendors
• Assists the Operations & Production Engineers in compiling Reports.
• Assists the Operations & Production Engineers in compiling Reports.
• Attend meetings and keep / update minutes.
• Compilation of test packs.

Other Expectations:

• Participates in QHSES initiatives and drive achieving objectives. Follow the company policies.
• Handle invoice settlement communication
• Handle staff requirements \xe2\x80\x93 PPE, stationary, IT follow up.
• Coordination for visitors \xe2\x80\x93 pick up at gate, compilation of docs for gate pass, etc.
• Food Arrangements.
• Transport Arrangements.