Job Description

We are seeking a proactive and organized

Administrative Assistant

with experience in

Interior Design and Contracting

to join our growing team in the UAE. The ideal candidate will have a strong administrative and secretarial background, with the ability to support project teams, manage communication with suppliers and vendors, and assist in preparing essential project documentation including BOQs.

Key Responsibilities:

Provide administrative and secretarial support to the design and project management teams. Coordinate and liaise with

vendors

,

suppliers

, and

contractors

for material inquiries, pricing, and lead times. Prepare and follow up on

quotations

,

purchase orders

, and

vendor agreements

. Assist in the

preparation of BOQs (Bills of Quantities)

in coordination with the interior design and contracting team. Maintain project files, material samples, supplier databases, and related documentation. Organize meetings, take minutes, and follow up on action items. Handle correspondence, documentation, and filing in both digital and physical formats. Track project progress and assist in ensuring deadlines are met. Coordinate deliveries and site requirements with the operations team. Assist with basic procurement and sourcing of materials and finishes.

Requirements:

Proven experience in an

administrative

or

secretarial

role, preferably within an

interior design

or

contracting

company in the UAE. Strong knowledge of UAE suppliers, vendors, and contracting procedures. Ability to read and understand BOQs and basic technical documents. Excellent communication and organizational skills. Proficient in MS Office (Word, Excel, Outlook); knowledge of AutoCAD or design software is a plus. Fluent in English and Tagalog. Strong attention to detail and time management skills. Ability to multitask in a fast-paced environment.

Salary:

Commensurate with experience

Job Types: Full-time, Permanent