Job Description

Office Support:

Answer phones, direct calls, and take messages. Respond to emails and manage internal communication systems. Greet and assist visitors and customers in a professional and friendly manner.

Data Entry & Record Keeping:

Maintain accurate records by updating databases and spreadsheets. Organize and file documents, both digitally and physically, to ensure easy retrieval. Assist with the preparation and editing of reports, memos, letters, and other documents.

Scheduling & Coordination:

Schedule meetings and appointments, and manage staff calendars. Coordinate with vendors and service providers as needed. Assist with planning and organizing office events or activities.

Inventory Management:

Monitor office supplies and place orders when necessary to ensure the office remains stocked. Maintain inventory of office equipment and ensure repairs or maintenance are conducted as needed.

Handling Payments & Invoices:

Support basic financial duties such as processing invoices, purchase orders, and petty cash. Assist with tracking company expenses and provide reports as required.

Internal & External Liaison:

Serve as a point of contact between different departments, responding to queries and coordinating information flow. Communicate with external vendors, clients, and customers, ensuring issues are resolved efficiently.

Compliance & Confidentiality:

Maintain confidentiality of sensitive company and employee information. Adhere to company policies and procedures, ensuring compliance with regulations and internal guidelines.

Multitasking & Prioritization:

Juggle multiple projects and deadlines simultaneously with the ability to switch between tasks as needed. Ensure all tasks are completed with a high level of accuracy and attention to detail.

Skills & Qualifications:

Education:

Minimum high school diploma; an associate's or bachelor's degree is a plus.

Experience:

Previous experience in an administrative or clerical role is preferred.

Technology:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software.

Organizational Skills:

Ability to handle multiple tasks efficiently and prioritize work in a fast-paced environment.

Communication Skills:

Excellent verbal and written communication skills.

Team Player:

Ability to work well with other staff members and departments, ensuring smooth communication and collaboration.

Problem-Solving:

Ability to anticipate needs, think critically, and offer solutions to improve efficiency and workflow.
Job Type: Full-time

Pay: AED2,300.00 - AED2,500.00 per month

Experience:

administrative assistant: 3 years (Required)
Language:

* Arabic (Preferred)