Job Description

Responsibilities:

Administrative Support

Provide general administrative and clerical support, including answering phone calls, scheduling appointments, managing calendars, and handling incoming and outgoing mail. Prepare, organize, and maintain accurate records, files, and databases. Greet and assist clients and visitors in a professional, friendly, and courteous manner. Monitor office supply inventory and place orders as needed to ensure smooth daily operations. Stay updated on company policies, procedures, and internal guidelines. Create professional and visually engaging presentations using PowerPoint to effectively deliver information.

Premises Inspection & Maintenance:

Conduct regular inspections of all common areas (reception, meeting rooms, lounges, restrooms, etc.) to ensure cleanliness, orderliness, and functionality. Identify and report any maintenance issues, such as plumbing problems, electrical faults, or equipment malfunctions. Assist in coordinating and overseeing minor maintenance tasks. Ensure the proper functioning of all office equipment (printers, copiers, etc.).

Document Creation and Editing:

Using Word to create professional letters, reports, memos, and proposals. Formatting documents with fonts, styles, and layouts. Proofreading and editing documents for accuracy and clarity.

Data Management and Analysis:

Utilizing Excel to organize data, create spreadsheets, perform calculations, and generate charts and graphs. Maintaining databases and filing systems electronically using Access. Coordinate and oversee daily office activities to ensure smooth workflow and adherence to company policies. Answer phones professionally, screen calls, and direct inquiries Manage and maintain office calendar, scheduling appointments and meetings Compose and distribute professional correspondence (emails, letters, etc.). Provide administrative support to staff and management, including, expense reports, and document preparation. Maintain and update databases and filing systems.

Social Media Management:

Develop and implement social media strategies across various platforms (Facebook, Instagram, LinkedIn, Twitter, etc.). Create engaging and high-quality content (text, images, and videos) for social media posts. Monitor and respond to social media comments and messages in a timely and professional manner. Stay up-to-date on social media trends and best practices.

Customer Service:

Provide excellent customer service to clients. Address customer inquiries and resolve issues effectively and efficiently. Perform other duties as assigned by management.

Qualifications:

Strong understanding of social media platforms and their best practices. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Excellent organizational and time management skills with the ability to prioritize tasks effectively. Strong attention to detail and accuracy. Ability to work independently and as part of a team. Positive and proactive attitude with a strong work ethic. Excellent customer service and interpersonal skills. Ability to learn new skills quickly and adapt to changing priorities. Researching and compiling information. Ability to prioritize tasks, manage multiple deadlines, and work independently. Excellent problem-solving and decision-making skills.
Job Type: Full-time

Pay: AED2,000.00 - AED2,500.00 per month

Experience:

* Admin/Receptionist: 1 year (Preferred)