Job Description

MHP Food Trading is looking for a highly organized and detail-oriented

Administrative Assistant

to support our office operations and HR functions. The ideal candidate will be responsible for maintaining office procedures, handling administrative tasks, assisting with HR processes, and ensuring smooth day-to-day operations.

Key Responsibilities:

Office Administration:

- Maintain office procedures in compliance with company policies.

- Handle incoming calls and correspondence with professionalism.

- Organize and maintain confidential documents and records.

- Provide general administrative and clerical support to management.

- Assist employees with basic IT requests and office equipment maintenance.

- Manage company-issued mobile numbers, including records, contracts, and renewals.

- Maintain and update employee attendance records.

- Arrange meetings, travel, and hotel bookings for staff and senior management.

- Oversee procurement of office supplies and equipment.

- Prepare and modify reports, memos, and letters as needed.

- Act as a point of contact for administrative processes (e.g., Trade License renewal, Ministry of Labour compliance).

HR Support:

- Assist in onboarding and offboarding employees.

- Process visa applications, renewals, and cancellations.

- Schedule interviews and assist in candidate research.

- Manage employee medical insurance applications/renewals.

- Coordinate annual leave and other employee leave records in HRIS.

- Prepare logistics for new hires (laptops, SIM cards, rental cars, etc.).

- Generate employment documents (salary certificates, NOCs, etc.).

- Process payroll in HRIS/SAP, including salary entries, allowances, and reimbursements.

- Assist in HR reporting, budgeting, and process improvements.

- Support company training sessions and event logistics.

Requirements:

- Proven experience (3-5 years) as an Administrative Assistant, HR Assistant, or similar role.

- Strong organizational and multitasking skills.

- Proficiency in Microsoft Office and familiarity with HRIS (JSIR) /SAP.

- Knowledge of UAE Labor laws, visa processing, and HR practices.

- Excellent communication and interpersonal skills.

- Ability to handle confidential information with discretion.

- High attention to detail and problem-solving abilities.

Preferred Qualifications:

- Bachelor's degree in Business Administration, HR, or related field.

- Previous experience in UAE-based companies.

- Fluency in English (Tagalog or Arabic is a plus).

How to Apply:

Interested candidates are invited to submit their resume via Indeed or at mhpuaejobs@mhp.com.ua

Job Type: Full-time

Pay: AED6,000.00 - AED7,000.00 per month

Application Question(s):

What is your notice period and when you can start working with us?
Experience:

* Administrative : 2 years (Required)