Job Description

1. Legal Services & Bookkeeping Support

• Coordinate the collection and organization of all necessary legal and financial documents.
• Maintain an up-to-date filing system for contracts, invoices, and other legal or financial records.
• Assist in the preparation of documentation for audits and compliance purposes.
• Perform basic bookkeeping tasks (invoice tracking, expense recording, and payment scheduling).

2. Office Management

• Manage and monitor water, food, and office supply levels; coordinate timely ordering and delivery.
• Organize and supervise cleaning services.
• Maintain general tidiness and functional organization of office common areas.
• Handle minor facility issues or coordinate with vendors for repairs/maintenance.

3. CEO Assistance

• Manage CEO's travel arrangements including flight tickets, accommodations, and airport transfers.
• Make reservations for restaurants, events, or meetings.

4. Employment Documentation

• Collect and verify all necessary documentation for new hires.
• Maintain confidentiality and accuracy in handling employee records.
• Support onboarding logistics (e.g., access cards, workspace setup).

5. Project Support (Consulting & Events)

• Assist with operational and administrative tasks related to consulting projects and client engagements.
• Support event organization including booking venues, purchasing tickets, coordinating logistics, and preparing materials.
• Fill in standard agreements and assist with document preparation for vendors or partners.
• Track and process basic project-related expenses, invoices, and reimbursements.
• Act as a liaison between operations and project teams to ensure smooth execution of deliverables.