Administrative Assistant
Dubai, United Arab Emirates
Job Description
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Our client an international private investment firm with offices in JLT Dubai, are seeking an experienced Front Desk Administrative Assistant to assist with office administration. Your responsibilities will include document processing, database maintenance, and communication with both the public and internal stakeholders. Candidates must have excellent communication in English,ability to speak other languages such as French, Arabic and/or Russia is desired but not essential. We require someone with exceptional communication and interpersonal skills, as well as proven experience in a secretarial / administrative capacity. The company are focused on promoting fromw ithin and their aim is for you to move into a more senior role relatively quickly. Your duties and responsibilities will include:
- Directing calls, emails, and faxes to appropriate departments.
- Scheduling appointments, meetings, events, and managing packages.
- Monitoring office supply levels and placing orders as needed.
- Supporting with travel arrangements.
- Coordinating facilities and refreshments for events/meetings if necessary.
- Welcoming and assisting visitors, clients, and staff.
- Updating and maintaining office policies and procedures.
- Completing tasks/assignments independently.
- Gathering and organizing materials and information for projects or individuals.
- Conducting research for assigned projects or individuals.
- Managing petty cash and related expenses.
- Handling daily online shopping to ensure snack and refreshment availability in office.
- Adhering to best business practices and etiquette.
- At least 3 years of experience working within the Gulf in an Administrative role.
- Strong communication and interpersonal skills.
- Excellent organizational and multitasking abilities.
- Proficiency in appointment scheduling and call forwarding systems.
- Proficiency in MS Office (Word, Excel, PowerPoint, etc.).
- Basic knowledge of Adobe Acrobat and Adobe Photoshop.
- Punctuality and a positive attitude.
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Job Detail
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Job IdJD1651970
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned