Job Description

Job Summary:
We are hiring a professional and organized Administrative Assistant to support our office operations and management team. The successful candidate will play a key role in maintaining an efficient and productive workplace by handling administrative tasks, coordinating communications, and assisting with internal processes. This position requires attention to detail, time management, and the ability to work independently in a fast-paced environment.
Key Responsibilities:
Perform daily clerical and administrative tasks to support the management team and staff
Manage schedules, appointments, and meeting arrangements for executives and managers
Handle all incoming and outgoing communications including phone calls, emails, and letters
Prepare reports, memos, letters, invoices, and other documents using Microsoft Office
Maintain organized filing systems, both electronic and physical
Assist in the preparation of company presentations and internal documents
Monitor office supplies inventory and order new items as needed
Coordinate with vendors and service providers for office maintenance and procurement
Greet visitors, answer incoming calls, and direct them to the appropriate department
Help with HR-related administrative work such as timesheets, leave tracking, and employee records
Support the onboarding process for new employees by preparing documentation and orientation schedules
Ensure compliance with company policies and assist with maintaining workplace safety and cleanliness standards
Requirements:
Minimum 2 years of experience in an administrative or office assistant role
Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Excellent written and verbal communication skills in English (Arabic is a plus)
Strong organizational and time-management abilities
High level of accuracy and attention to detail
Ability to handle multiple tasks and meet deadlines in a fast-paced environment
Professional demeanor and strong interpersonal skills
Familiarity with office management tools such as printers, scanners, and basic IT systems
Diploma or Bachelor's Degree in Business Administration or a related field is preferred
Working Hours:
Sunday to Thursday, 9:00 AM to 6:00 PM
Occasional overtime may be required during busy periods
Benefits:
Competitive salary package
Paid annual leave and public holidays as per UAE Labor Law
Health insurance coverage
Opportunities for professional growth and internal promotion
Supportive and collaborative work environment
Annual performance review and bonus scheme (based on company policy)
How to Apply:
If you meet the above requirements and are interested in joining our team, please submit your updated CV. Shortlisted candidates will be contacted for an interview.