Description:
Job Title:- Administrative Assistant 2 - Admin Support_MB3.
Location:- SAUDI
Role Summary:-
Administrative Assistant will be working in IET Dammam Plant in 2nd Industrial area. She will provide essential administrative and clerical support to ensure a smooth-running Plant Manager and lead all the coordination between other team function for event and meeting.
Essential Responsibilities:-
She manages diaries, schedule appointments and meetings, organize meeting rooms, and prepare agendas and meeting minutes
Assisting with special projects, company events, and other assigned duties to support the organization's goals.
Greet visitors, act as a receptionist, and provide customer service to clients.
Assistant is entrusted with sensitive information, requiring a high level of discretion and professionalism
Ordering and managing office supplies, maintaining inventory, and ensuring equipment is functioning correctly.
Supervising other clerical staff members and provide support to other team members
Developing and managing spreadsheets, prepare slides using power point.
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
Maintain professionalism and strict confidentiality with all materials
Properly maintains executive records, minutes, corporate files, and reports to facilitate easy and quick retrieval of documents upon request.
Exercises emotional intelligence in a fast-paced environment that demands a delicate blend of agility, tact, and managing up.
Uses discretion and professionalism in dealing with managers, employees, board members, customers, and the public.
Maintains complete confidentiality and always protects sensitive information. Projects professionalism in appearance, demeanour, and reliability always.
Contributes to effective department and company operations by performing other related duties as assigned.
Essential Requirements of the role (Experience / Skills / Competencies):-
Years of experience: Minimum of 3 additional years of experience.
Field of experience: Administration Corporate experience
Technical Skills: Administration / Proficiency in office software, such as Microsoft Office Suite or Google Workspace
Soft Skills: Excellent communication, time management, problem-solving, adaptability, and confidentiality.
Tools or Software (Required / Preferred): Microsoft Office or Google Workspace
Education Qualifications: Bachelor's degree from an accredited university or college (or a high school diploma / GED)
Industry Background or Experience (Required / Preferred): Any
Target Companies: N/A (Related to the same type of job) : Any
Off-limits Companies: N/A
Required Accreditations / Qualifications / Certification / Licenses including Driving License: N/A
Desirable attributes of the worker (Experience / Skills / Competencies):-
Ability to prioritize work assignments and organize workflow to meet deadlines.
Ability to meet numerous deadlines, work with frequent disruptions, and reprioritize assignments, as necessary.
Proven experience driving complex projects while successfully executing and implementing concepts, plans, and initiatives.
Ability to quickly learn new software applications effectively and efficiently.
Understand, model, and represent company core values.
Proficiency in use of Microsoft Office applications, and Adobe Acrobat Professional required.
Proven analytical and organizational ability.
Strong oral and written communication skills.
Effective problem identification and solution skills
Lead initiatives of moderate scope and impact.
Ability to coordinate several projects simultaneously.
Strong interpersonal and leadership skills.
Ability to influence others and lead small teams.
Other Requirements:-
National or Expat: Saudi (female)
Rotation / Work Schedule: Sunday to Thursday
Alternative / Target Job Titles: Secretary, Administration Personal Assistant Office Coordinator.
Role base (Office, Onshore, Offshore or Workshop): Office
Will the worker be working at a customer's facility? No
Contract Duration: 1 Year
Number of positions needs to be filled: 1
Languages Required & Proficiency Level: English Arabic
Does the candidate need to be currently in the role country? Yes
Max targeted net rate: 8000 Total Pay Rate
Rest of Offer Details (e.g., overtime, standby / travel rate etc.): N/A
Candidate should be available to join before: The soonest.
Important Keywords to be in the CV: Administration Personal Assistant Office Coordinator.
Expected Role Challenges: Managing a demanding workload, maintaining confidentiality, and adapting to evolving priorities and technologies.
Working Conditions - describe the physical environment / conditions the worker will be working in:
Are there any safety risks associated with the role? No
What Training is provided to the worker? Communication, organization, and technology Enable Skills-Based Hiring No
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Additional Details
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