Job Description

The Role

This role involves managing an array of administrative tasks, supporting LinkMedia FZ-LLC's Dubai office and the parent office, LinkMedia Corporation Ltd (UK). You will also assist the AGBI team in Dubai as and when required. Arabian Gulf Business Insight (agbi.com), is a business news platform dedicated to creating insightful content for senior business leaders across the MENA region and global markets. o Reporting to: Director of Operations (UK), Administration Manager (UK), Editor in Chief, AGBI (UAE) o Location: Dubai Media City office o Terms and benefits: Two-year fixed-term contract. 36-hour work week. 30 days' annual leave. Health insurance provision and annual home leave allowance on completion of each year's service. Finance administrative duties: o Processing purchase and sales invoices on Xero o Processing staff expenses o Reconciling the petty cash account o Preparing quarterly VAT returns o Assisting with tracking and updating the cash flow forecast o Assisting with preparation of financial reports as and when required HR administrative duties: o Setting up HR files and keeping them up to date and compliant o Tracking staff annual leave and sickness/other absence o Assisting with recruitment administration, including the onboarding of new staff members o Assisting with visa applications and visa renewals General office support tasks: o Ordering office stationery and supplies o Managing third party vendors o First point of contact with the landlord o Assisting with IT requirements AGBI responsibilities: o Maintaining and updating the rota including holiday and absence recording o Tracking editorial commissions (including the chasing and checking of invoices) o Sales administration support (including issuing booking forms and raising invoices) o Planning and organising projects, managing the editorial and commercial events calendar (including arranging travel, scheduling meetings and event administration) o Ad hoc support as and when required



Requirements

About You:

Knowledge and previous experience: o Demonstrable work experience in office management, HR administration and Finance o Working knowledge of XERO or equivalent accounting software o Proficiency in Word, Excel and Google docs; familiarity with Slack o A high standard of written and spoken English o A high standard of numeracy Skills: o Excellent attention to detail o Excellent communication skills o Excellent organisational and time management skills o Excellent numerical skills o High degree of self-motivation and flexibility, whilst also able to take direction from team members o Able to multi-task, adjust priorities at short notice and stay calm under pressure o Fully understand the importance of discretion and confidentiality when dealing with HR and Finance matters



About the company

LinkMedia FZ-LLC is the UAE office of LinkMedia Corporation Ltd, publishers of AGBI and Hyphen. LinkMedia Corporation is a UK-based company offering services across all aspects of media production, ranging from TV and film to media startups and content for diverse digital platforms.