RESPONSIBILITIES/DUTIES: Core Function: Corporate Legal Support the following duties under the instruction of AM of Administration. ? Maintain all the policies and procedures of the company ? Maintain Internal Approval List ? Organize purchase orders and receipts ? Maintain Records of company and staff Expense ? Coordinate with legal advisors to comply with UAE/DIFC laws if necessary ? Coordinate with legal service provider/partner for preparing internal documents Core Function: Accounting and Finance Support the following duties under the instruction of AM of Administration. ? Handle all payments by the company including but not limited to salary payments, reimbursements etc ? Responsibility for coordination with internal audit department as applicable ? Responsible for communication and sharing financial documents with outsource company to ensure smooth recording of transactions ? Responsible for reviewing and maintaining the accounting and financial documents submitted from outsource company ? Monitoring of company budget and reporting to relevant parties (externally to headquarter of the company as well as internally ? Prepare relevant reports Core Function: HR Support the following duties under the instruction of AM of Administration. ? Handle employee payroll/ personal files etc. ? Managing Employee Vacation ? Managing Benefits (Allowances, Renewal of housing contracts etc.) ? Ticket Bookings and assisting travel desk as and when required and travel expense reimbursement ? Visa Renewal and related matters Core Function: Company Management Support the following duties under the instruction of AM of Administration. ? Draft Invoices ? Drafting Monthly Report to the Clients (Affiliated Companies) Core Function: Office Management Support the following duties under the instruction of AM of Administration. ? Management of office stationaries and devices like printers, fax, etc. ? Managing Contracts (Extension the Contract etc.) ? Drafting of letters and emails. ? Hospitality: Receiving guests and navigating to the right personnel. ? Front desk management, maintaining an organised and presentable reception area. ? Administrative duties such as scanning, filing, copying, typing, binding, etc. of documents. ? To ensure Housekeeping activities ? Telephone management: Attending calls, answer queries and transferring to concerned persons. Following up on queries/calls received as required. ? Security management ? Vehicle management of company ? Responsible for preparation and submission of monthly project analysis in a timely manner ? Providing ad hoc support to the tasks related to project companies and O&M companies ? Supporting director\xe2\x80\x99s tasks of project and O&M companies
QUALIFICATIONS: Essential Minimum Bachelors Degree Minimum 3 years working experience in Administrative/accounts role English communication skill
Desirable Excellent in external and internal communication skills Technical skills for MS Excel, Word, PowerPoint, Outlook ? Basic accounting skills