The opportunity

We are hiring an ambitious and forward-thinking administration assistant to join our established and growing team in Dubai.

Your responsibilities will include:

Monitoring all areas and dip check that previous issued have been dealt with or closed off satisfactorily.

Performing routine inventory duties including monitoring and maintaining current inventory levels.

Greetings to all guests and VIP visitors to reception.

Handling corporate events by assisting with venue setup and providing assistance to meet requirements.

Ensuring that the look and feel of the reception area are maintained to a high standard.

Ensuring that calls are answered in a professional and timely manner and that all enquiries are dealt with in accordance with service standards and response times.

Demonstrating attention to detail and ownership of the processes relating to the areas of responsibility.

Assisting with clients reports as required.

Being responsible for delivering superior customer service and developing key tenant stakeholder engagement by providing effective and timely communications to our tenants, stakeholders and client.

Carrying out such other reasonable duties as may be required by the line manager.

Managing IT equipment for employees (laptops, etc.).

Liaising with EMEA purchasing team and assisting with supplier verification for UAE.

Managing office and kitchen supplies.

Arranging meetings and assisting with event bookings.

Managing access control badges.

Managing the bookings and diary of all internal meeting rooms.

About you

You have general administration experience in corporate office or hotel and ability to liase with client and other team members, experienced with diary management. You are proficient in the use of MS Office applications, and you have attention to detail.

You are digitally savvy, can build lasting client relationships, and lead strong, motivated teams. You will have a construction or project management background and be hungry to grow your career and enjoy the opportunities Mace have to offer.

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Qualifications

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Mace Group