Job Description

Responsibilities:Admin Function: Maintain and update company databases.Prepare regular reports on expenses and office budgets.Schedule in-house and external events.Ensuring office supplies are maintained, including checking inventory and working with vendors to always ensure adequate levels of necessary supplies. 5Ensuring the confidentiality and security of files and filing systems.Supervise daily support Admin operations and plan the most efficient administrative procedures. Independent Review: Monitoring monthly payments.Renewing the leases agreements. Updating computer records using a databaseLiaising with suppliers and contractors for quotationsMonitoring inventory of office supplies and the purchasing of new material with attention to budgetary constraints.Administration:Renewal of the corporate property Insurance Policy using cost benefits analysis.Coordinate with staff in other departments, e.g. finance, HRMonitor costs and expenses to assist in budget preparation.Manage fixed assets. Internal & External Liaison: 1Liaise with external partners, venders and ensure legal compliance.Liaise with operation department from funds transfers. Payments & Collection: Process the company payments and LPOs in addition to petty cash and other expenses.Manages vendor relations and guarantees that the final tax invoice is met within the planned budget. Report Management: Works closely with the Head of HR& Admin in the development of the business's overall to guarantee the implementation of Admin best practice across the business and in accordance with specified business objectives.Assist with Department Communications, including managing submission payments deadlines.Required SkillsAssociate Diploma or Degree in Business Administration Relevant experience as Administrative Officer? Administrator or other similar position.High level managerial skillsExperience with MS Office, especially MS Word and MS ExcelStrong multitasking skills with the ability to prioritize tasksExcellent active listeningTime management and organizational skills

Skills Required