Job Description

Objectives: To ensure all allocated administration tasks are performed efficiently, effectively, and accurately for a smooth running of the office and administration functions. Reports to: General Manager Responsibilities & Tasks:

• Handles onshore and offshore company formation matters in UAE and liaise with licensing authorities and other government and semi-government officials as necessary during licensing procedures; including but not limited to DED, ADDED, JAFZA, DMCC, DWC, etc.).
• Handles company formation in Asia, Africa, Europe, etc., and coordinate with relevant agents, consultants and advisors during licensing procedures in compliance with local legal requirements.
• Have knowledge of government policies, laws, regulations, processes, requirements, approvals and permits applicable to companies and their compliance;
• Handles all kinds of administrative and legal changes to entities' structures with the related authorities
• Provides administrative support to assigned team members, which include scheduling, meeting coordination, material preparation, data entry, processing expense reporting, and other general administrative tasks.
• Prepares a variety of documents (e.g., correspondence, agendas, minutes, event programs, reports, etc.) to communicate information and/or create documentation in paper and/or electronic format.
• Uploads all documents in the software folder and manages organization of the folder.
• Maintains up-to-date records, which includes files, contacts list, and database entries.
• Participates in event planning as required.
• Minimum 5 Years' experience in the same position.

Minimum Educational Qualifications & Previous Experience:

• BSc/BA in business administration or relevant field.
• Advance training or education in administrative functions required.
• Five (5) or more years of experience in administrative roles required.

Other Skills:

• Ability to interact effectively with people from diverse backgrounds.
• Ability to communicate effectively, verbally and in writing.
• Ability to problem-solve issues.
• Proficient in Microsoft Office applications (i.e., Word, Excel, PowerPoint, Outlook specifically), and database uses.
• Must be honest, dependable, and able to meet deadlines.
• Must be organized and able to handle multiple tasks.
• Self-motivated and able to work independently.
• Willingness to accommodate requests for support outside of regular business hours on occasion, with appropriate notice.

Job Type: Full-time Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)