Job Description

About the Role

We are seeking a dynamic

Administration Manager

to oversee all administrative operations in support of our fast-paced catering and event management divisions. The role demands a candidate with strong organizational skills, regulatory knowledge, and experience in hospitality or catering settings.

Key ResponsibilitiesFleet & Transportation Management

Manage company vehicles, including insurance, licensing, GPS systems (Asateel & Total Secure), ADNOC fuel cards, and fine/toll accounts (Salik, Darb). Coordinate with drivers, monitor maintenance schedules, and ensure efficient deployment.

Tenancy & Property Coordination

Oversee tenancy contracts for venues, kitchens, offices, and storage facilities. Manage lease renewals, rent payments, and landlord interactions in compliance with UAE tenancy law.

Trade Licensing & Compliance

Drive trade license renewals and amendments via TAMM to support catering and event operations. Ensure company documents and operations comply with all regulatory requirements.

Safety & Civil Defence Oversight

Maintain fire safety compliance across venues per UAE Civil Defence standards. Track inspection schedules, system maintenance, and safety audits.

Hassantuk System & Utility Oversight

Manage Hassantuk fire safety monitoring subscriptions and troubleshooting coordination. Oversee water and electricity utilities (ADDC/TAQA), manage billing and service continuity.

Security Oversight

Supervise security staff attendance and scheduling at event sites and facilities. Monitor performance and resolve staffing issues.

Inventory & Supplies Management

Track and manage office and catering asset inventory, including equipment and pantry supplies. Coordinate with procurement and inventory teams to ensure availability and avoid overstocking.

Administrative Tracking & Reporting

Maintain structured task tracking systems and generate weekly/monthly administrative reports. Highlight urgent issues to leadership for prompt action.

Facility & Maintenance Management

Ensure cleanliness and upkeep of offices, kitchens, event halls, and support facilities. Coordinate maintenance and repairs--HVAC, plumbing, electrical, furniture, etc.

Requirements

Bachelor's degree in Business Administration, Hospitality Management, or a related field.

7+ years' experience

in administrative or operations management within the

catering, events, or hospitality industry in the UAE

. Strong knowledge of UAE tenancy, licensing, safety, and utility regulations. Proficient in Microsoft Office (especially Excel) and experience with ERP/inventory systems. UAE driving license and UAE residence; local experience is a plus. Excellent organizational, communication, and coordination skills.
Job Type: Full-time

Ability to commute/relocate:

Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)
Experience:

* F&B: 7 years (Required)