Job Description

Urgently required for an reputed automobile spare parts trading company based in Jebel Ali Dubai female Admin Executive ( Junior / Senior ) , they should have minimum of 3-4 years of working experience.

Duties as follows:

Support senior managers and executives with daily clerical tasks. Plan meetings and take detailed minutes. Answer phone calls, provide information to callers or connect callers to appropriate people. Schedule appointments and update calendar. Make travel arrangements and reservations for senior managers. Compose and type regular correspondence, like invitations and informative material. Develop and maintain a filing system. Create spreadsheets and presentations. Provide statistical and budget reports. Greet and provide general support to visitors. Develop, implement and improve office policies and procedures. Act as the point of contact between the executives and internal/external clients. Undertake the tasks of receiving calls, take messages and routing correspondence. Handle requests and queries appropriately. Maintain diary, arrange meetings and appointments and provide reminders. Make travel arrangements. Take dictation and minutes and accurately enter data. Monitor office supplies and research advantageous deals or suppliers. Produce reports, presentations and briefs. Develop and carry out an efficient documentation and filing system.

Requirements and skills:

Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position. Full comprehension of office management systems and procedures. Excellent knowledge of MS Office. Proficiency in English. Exemplary planning and time management skills. Up to date with advancements in office gadgets and applications. Ability to multitask and prioritize daily workload. High-level verbal and written communication skills. Discretion and confidentiality. * High School degree; additional qualification as a personal assistant would be considered an advantage.