Job Description

Position Overview

The Office Administrator supports daily administrative operations within the construction office, ensuring smooth coordination between site teams, management, suppliers, and clients. This role requires strong organizational skills, attention to detail, and the ability to manage documentation in a fast?paced construction environment.

Key Responsibilities

Administrative & Office Management

Manage day?to?day office operations, including filing, correspondence, and document control. Maintain office supplies, equipment, and ensure a well?organized workspace. Handle incoming calls, emails, and visitor inquiries professionally.

Construction Documentation

Prepare, update, and maintain project documentation such as: Work permits Timesheets Material delivery notes Subcontractor agreements Safety documents (PPE records, toolbox talk logs) Assist in preparing reports, memos, letters, and presentations for management.

Coordination & Communication

Coordinate between site supervisors, project managers, subcontractors, and suppliers. Schedule meetings, site visits, and appointments. Track and follow up on project deadlines, approvals, and submissions.

Procurement & Logistics Support

Prepare purchase requests, quotations, and follow up with suppliers. Track material deliveries and maintain logs. Coordinate transportation arrangements for staff or materials when required.

Compliance & Safety Support

Maintain updated records of safety certificates, training logs, and compliance documents. Assist the HSE team with documentation and reporting.

Qualifications & Skills

Diploma or Bachelor's degree in Business Administration or related field. Prior experience in construction administration is preferred. Strong knowledge of MS Office (Word, Excel, Outlook). Excellent communication and organizational skills. Ability to multitask and work under pressure. Familiarity with construction terminology and documentation is an advantage.

Working Conditions

Office?based role with regular coordination with site teams.
Job Types: Full-time, Permanent, Contract
Contract length: 24 months

Pay: Up to AED4,000.00 per month