Job Description

Job description
Job Role: Admin Executive
Job Location: Dubai, UAE

Our client is a global creative events and exhibitions agency, part of an international group with offices across Europe and Asia . We are assisting them in hiring an Admin Executive to support daily operations, ensure smooth office management, and assist with HR administration.
Key Responsibilities:
Manage day-to-day office operations (supplies, logistics, vendor coordination, utilities, license renewals).
Handle general correspondence, filing systems, and documentation (digital and hard copy).
Support HR administration: onboarding, contracts, leave tracking, employee records.
Assist the finance team with petty cash handling, expense claims, invoice tracking, and vendor payments.
Maintain office facilities, coordinate with building management, and oversee service providers.
Support management in scheduling, meeting coordination, and travel bookings.
Welcome clients and visitors, ensuring professional front-of-house representation.
Ensure compliance with Dubai free zone/company regulations on renewals and registrations.
Qualifications & Skills:
3-5 years of experience in administration, preferably in a small-to-mid-sized company or agency.
Strong organizational and multitasking skills.
Proficiency with MS Office and basic ERP/CRM tools (training will be provided on our systems).
Strong communication skills in English.
Ability to work independently, manage priorities, and maintain confidentiality.
Compensation & Benefits
Annual flight allowance and health insurance as per UAE law.
Supportive and collaborative team environment in a growing creative agency.
To know more about the role and apply, kindly send us your updated resumeto

Skills Required