Admin Executive
Dubai, United Arab Emirates
Job Description
Who we are:
Built by a passionate team of problem-solvers, Ajar is a mobile cloud service built for the real estate market in the MENA region that uses technology to offer a quick and efficient rent payment & collection solution as well as property management solution, making life easier and rewarding for both landlords and tenants. Ajar has also been quoted as UAE's Most Trusted FinTech Solution Provider in 2020 by APAC Business Headlines. As a growing startup, we are excited to start expanding our team to grow our operations in UAE & Kuwait.
Ajar is an award-winning startup. Explore what we do in more detail on our website.
Job Duties and Responsibilities:
Qualifications Required:
Knowledge, Skills and Abilities:
Built by a passionate team of problem-solvers, Ajar is a mobile cloud service built for the real estate market in the MENA region that uses technology to offer a quick and efficient rent payment & collection solution as well as property management solution, making life easier and rewarding for both landlords and tenants. Ajar has also been quoted as UAE's Most Trusted FinTech Solution Provider in 2020 by APAC Business Headlines. As a growing startup, we are excited to start expanding our team to grow our operations in UAE & Kuwait.
Ajar is an award-winning startup. Explore what we do in more detail on our website.
Job Duties and Responsibilities:
- Responsible for operational tasks like general office management including keeping a check on office supplies and purchasing when needed, ensuring the needed resources are in place and ensuring that repairs and maintenance are scheduled as needed.
- Work with suppliers as and when needed including, DEWA, telecommunication, Fire & Safety, housekeeping partners etc.
- Maintain and update employee files and databases both on digital and paper records.
- Communicate with PRO for visa and residency related matters.
- Plan business travel arrangements including visa application, hotel bookings, ticket issuance, preparing travel itinerary and other internal approvals and needed arrangements for the employees.
- Request tax invoices for the bookings and share the same with finance for book-keeping.
- Keep systematic track on available and already provided company assets to the employees.
- Manage schedules of company executives, assist in planning appointments, board meetings, conferences etc.
- Prepare minutes of the meetings and document the same as needed.
- Draft, review and send communications on behalf of the company internally and externally as needed.
- Assist in hiring needs from arranging interviews, completing onboarding documentations.
- Submit expense reimbursement on behalf of the employees.
- Maintains continuity among work teams by documenting and communicating.
Qualifications Required:
- 3+ years of minimum experience in administration
- Proficient with Google sheets, docs, slides etc.
- Experience overseeing admin budgets and budgets.
Knowledge, Skills and Abilities:
- Excellent organizational and prioritization skills with strong attention to detail.
- Superb at juggling multiple tasks.
- Excellent time management skills.
- Proactive and positive attitude.
- Young and vibrant personality who can accommodate a high task load work environment.
- Exceptional writing, editing and proofreading skills with respect to business communications.
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Job Detail
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Job IdJD1436291
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned