Job Description

JD:

Reception

Greet and welcome guests as soon as they arrive at the office Answering screening and forwarding incoming phone calls Receiving and sorting daily mail Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbooks, issue visitor passes) Order front office supplies and keep inventory of stock Update calendars and schedule meetings, conference room schedule in order to prevent duplicate bookings. Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, arranging and faxing
Admin Officer

Create and update records and databases with personnel, financial and other data. Submit timely reports and prepare presentations/proposals as assigned. Performing bookkeeping tasks such as monitoring and tracking of incoming and outgoing documents, couriers and record. Maintain summary's like Utilities, RTA's, Salik and other admin related activities. Maintaining general office files - including Employee files, documents Overseeing the maintenance of office facilities, warehouses, camps and equipment's. Coordinating events Monitoring, tracking and conducting follow-up for expiries, renewal and dues deadlines for all Employee/Admin/office related documents. Manage and record all tracking in HRMS/MS office applications (preferably MS Excel). Performing other relevant duties when needed. Coordinate with AMC team for IT, MEP and other related tasks. Assist HR/Admin manager for day to day activities
Skills/Key Requirements:

Minimum 1 years should be in both Reception and Admin functions

Advance knowledge of MS Office(Excel, Outlook, Power point and Word) Candidate must be from Asia Gender Female with Spouse VISA Languages: English, Hindi Ability to work independently and to take initiative Ability to work under pressure and with tight deadlines and Multitasking Should have excellent communication skills verbal/drafting Good with figures and data recording Ability to adapt and work within an unstructured environment is essential Excellent time management and organizational skills Qualifications : minimum Bachelors degree
Work Location: Sharjah

Job Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month

Ability to commute/relocate:

Sharjah: Reliably commute or willing to relocate with an employer-provided relocation package (Required)
Application Question(s):

Do you hold a spouse VISA?
Education:

Bachelor's (Preferred)
Experience:

Admin/Reception: 1 year (Required)
Language:

English & Hindi (Required)
Application Deadline: 10/03/2025