Job Description

Administrative Executive Duties and Responsibilities

Assume the role as the primary point of contact between the directors , office

executives and internal/external clients

. Answering screening and forwarding incoming phone calls

. Receiving and sorting daily mail

Monitor and arrange material purchase for the ongoing jobs, office supplies and

research advantageous deals or suppliers.

Maintain a daily staff's attendance, Factory machines maintenance requirement

arrangements, co-ordination with production department.

Handle requests, feedback, and queries quickly and professionally

Co-ordinate employees Leave applications and updates with directors, travel

arrangements as needed

Take dictation and meeting minutes, accurately enter notes and distribute

. Material Procurement / purchase & co-ordination with Production Dept.

. RTA & Other Gov. related Documentation works assistance.

Monitor office supply levels; reorder when appropriate

Maintain strong relationships with vendors and keep price data in order to get the

best pricing on supplies and services

Produce professional-quality reports, presentations and briefs

Develop and carry out an efficient documentation and filing system for both paper

and electronic records

Delegate tasks as appropriate to other members of the team

Administrative Executive Requirements and Qualifications

Minimum 2 years' experience as an Executive Administrative Assistant, Senior

Executive Assistant or in other secretarial position

Full knowledge of office management systems and procedures

Basic bookkeeping and math skills

Proficiency in English

UAE Driving License #3 preferred

Exemplary planning and time management skills

Ability to stay calm and on-task in high-stress situations

Current in today's office technology, and computer software including MS Office

Ability to multitask and prioritize daily workload

High level verbal and written communications skills

Discretion with personal and confidential information

Job Types: Full-time, Permanent