Job Description

Job Title Admin

Description

Country/Region: AE

Field: Support & transversal

Location: Dubai, AE

Type of Contract: Permanent

Level of experience: 02-05 years

Job number:

About SYSTRA

The global leader in public transport infrastructure, SYSTRA has specialised in the mass transit and rail market since 1957. The main shareholders of SYSTRA are SNCF and RATP. Its ambition is to serve emerging needs for collective and sustainable mobility throughout the world. With a presence in 80 countries, SYSTRA manages over 3,000 projects for high-speed systems, traditional rail lines, metros and tramways throughout the world.
Understand better who we are by visiting www.systra.com.

MISSIONS:

• Receiving, sorting, and distributing mail. Answering the telephone, taking and relaying messages in a timely manner

• Processing employees' requests and provide relevant information

• Managing HR databases (e.g. new hires, vacation, sick leaves...)

• Processing vouchers & invoices

• Analysing departmental documents for appropriate distribution and filing

• Entering details such as payments, account information and call logs into the system

• Arranging transmittal form for all outgoing documents/files

• Maintaining employee records (soft and hard copies)

• Handling purchase orders and quotations / checked invoices as necessary

• Handling employees' insurance application and other requests related to Medical Insurance

• Handle duties as assigned such as (travel arrangements, schedules etc.)

PROFILE:

• Bachelor's degree or equivalent in Business Administration or any other relevant degree

• Strong written and verbal communication skills

• Strong knowledge of Microsoft Office (Excel, Outlook, PowerPoint & Word)

• Good organizational skills with accuracy, attention to detail, and thoroughness

• Ability to maintain a high level of confidentiality and discern sensitive issues

Job Segment: Receptionist, Administrative Assistant, Administrative

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