Job Description

Admin Assistant / Receptionist
Job Location : Dubai, UAE
Key Responsibilities:

• Serve as the first point of contact for clients and visitors, handling calls, emails, and in-person inquiries professionally.
• Ensure all communications are managed promptly and efficiently to maintain a welcoming office environment.
• Manage daily administrative tasks such as documentation, filing, data entry, and form processing.
• Assist various departments and senior management with clerical support.
• Maintain accurate records and ensure all documents are well-organized.
• Track important renewal dates for licenses, permits, subscriptions, and parking to ensure timely updates.
• Provide ad-hoc administrative support to the HR department.
• Coordinate with external vendors for office supplies, maintenance, pantry needs, and service requests.
• Handle office bills and utilities, ensuring timely submission to the finance department.
• Source and evaluate vendor quotations to support procurement decisions.
• Oversee office inventory and replenish supplies when needed.
• Arrange travel bookings, hotel reservations, and visa applications as required.
• Assist in maintaining KYC and compliance documentation for customers and vendors.
• Ensure all company records are updated and securely filed.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Able to maintain spreadsheets, trackers, and administrative reports effectively.

Requirements:

• Minimum of 2 years of UAE experience in an administrative or front office role.
• Fluent in English, both written and spoken.
• Polite, confident, and customer-oriented personality.
• Excellent multitasking ability and time management skills.
• Strong attention to detail with good organizational habits.
• Proficiency in using office software and maintaining administrative systems

Skills Required