Admin Assistant
Job Description
We are seeking a highly capable and proactive Administrative Assistant to support our growing team. A strong understanding of operation is essential, as is a high level of organization and reliability. This role is ideal for someone who thrives on structure, takes initiative, and can anticipate needs before they arise.
Key responsibilities will include managing schedules, handling correspondence, organizing documents, assisting with quotations and payment tracking, and ensuring smooth day-to-day operations. Strong attention to detail, discretion, and the ability to manage multiple tasks efficiently are critical.
This is a role for someone who takes pride in keeping things running seamlessly behind the scenes, and who understands that great administration is the backbone of a successful business.
Responsibilities:
Visa and Immigration Processing:
Handling all aspects of clients visas, residency permits, and work permits, including applications, renewals, and cancellations.Government Liaison:
Serving as a point of contact between the company and government departments like the Ministry of Human Resources and Emiratisation (MOHRE) and the General Directorate of Residency and Foreigners Affairs (GDRFA).Licensing and Permits:
Managing the application and renewal of trade licenses, business permits, and other official documents required for business operations.Compliance and Documentation:
Ensuring the company adheres to all local laws and regulations by managing legal documents and staying updated on regulatory changes.Employee Support:
Assisting clients with medical tests, labour contracts, and other legal formalities related to their residency and work in the UAE.Document Attestation:
Facilitating the attestation of company documents and contracts by relevant government authorities.Record Keeping:
Maintaining accurate and up-to-date records of all PRO-related activities, including renewals and submissions. Maintain office supplies, coordinate with vendors and oversee general office maintenance Assist with HR support task such as employee onboarding and record managementSupport management with secretarial tasks:
drafting letters, managing files and preparing presentations Maintain confidential information with professionalism and discretionJob Type: Full-time
Application Question(s):
What's your expected salary? * We must fill this position urgently. Can you start immediately?
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Job Detail
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Job IdJD2184208
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, DU, AE, United Arab Emirates
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EducationNot mentioned