Job Description

Job Title: Admin Assistant

Location: Business Bay, DubaiCompany: Al Hadif Documents Clearing

About Us:

With over 12 years of experience, Al Hadif Documents Clearing is a leading provider of business setup and document clearing services in Dubai and across the UAE. We specialize in end-to-end business formation solutions, including licensing, visa services, and office space facilitation. Our mission is to simplify the setup process and support entrepreneurs and investors every step of the way.

Position Summary:

We are seeking a highly organized and detail-oriented Admin Assistant to manage our front desk and assist with administrative tasks. The ideal candidate will be responsible for managing visa-related documentation, coordinating with government departments, and ensuring the smooth operation of daily office activities.

Key Responsibilities:Visa Management:

Arrange Visa Application documents

Coordinate with government departments (MOHRE, Immigration, DED, etc.)

Monitor visa expiration and ensure timely renewals

Maintain accurate visa records and documentation

Administrative and Reception Duties:

Manage front-desk duties, including answering calls, greeting visitors, and handling inquiries

Maintain and organize office files (both hard copy and digital)

Coordinate appointments, meetings, and internal communications

Monitor and manage office supplies and vendor relations

Assist with general office administration and day-to-day operations

Requirements:

Minimum 2 years of experience in an administrative role , preferably in a business setup or PRO services company in the UAE

Excellent communication skills in English

Proficient in Microsoft Office (Word, Excel)

Strong attention to detail and time management skills

Ability to handle multiple tasks efficiently in a fast-paced environment

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Application Question(s):

How many years of experience do you have in Administration? What is your current visa status and notice period (if employed)? Have you interviewed with Al Hadif before? If yes, which position? * What is your gender?