Job Description

Job Summary

We are seeking a detail-oriented and organized Administrative Assistant to support the daily operations of our property management company (sister concern). This role requires excellent organizational skills, a professional demeanor, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities

Documentation and Record-Keeping- Maintain accurate records of leases, contracts, tenant correspondence, and property files. Ensure all documentation is organized and easily accessible. Coordination Task - Work closely with the back-office support team to maintain accurate and up-to-date records and data for clients' property portfolios. HR Support - Assist the HRD in maintaining office requirements, such as managing office schedules, meetings, coordinating staff schedules, and supporting onboarding processes for new hires. Administrative Support: Prepare reports, draft correspondence, and create documents such as lease agreements, notices, and keep records of invoices. Assist with data entry and updating property management database.

Qualifications

Education: associate's or bachelor's degree in business administration or a related field preferred. Experience: 1-2 years of administrative or customer service experience, preferably in property management or real estate.

Skills:

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software (e.g., Yardi, AppFolio, or similar). Strong written and verbal communication skills. Excellent organizational and time-management abilities. Ability to multitask and prioritize in a fast-paced environment. Basic understanding of bookkeeping and financial processes.

Attributes:

Professional and friendly demeanor with a customer-focused attitude. Detail-oriented with a high level of accuracy. Ability to handle sensitive information with confidentiality.
Interested candidates may send their CV to

hr@bizvirtue.ae

with the subject line "Application - Administrative Assistant (Property Management)".

Job Type: Full-time

Application Question(s):

How many years of admin experience do you have? What is your current salary and expected salary? * What is your notice period/availability to join?