Description

Job Summary: Looking for an Admin Assistant in Dubai, United Arab Emirates (UAE)

Job Key Details:

• Conduct various administrative tasks to ensure smooth office operations including managing calendars, scheduling appointments as well as coordinating meetings
• Serve as the primary point of contact for internal and external stakeholders, addressing inquiries and redirecting them to the appropriate channels as necessary
• Prepare and edit correspondence, memos, reports as well as presentations, ensuring accuracy and adherence to company guidelines
• Maintain and organize physical as well as electronic files, documents and records, ensuring confidentiality and easy retrieval
• Prepare financial documents, such as expense reports, invoices as well as purchase orders and facilitate their timely processing
• Support HR-related tasks such as assisting with recruitment processes, onboarding new employees as well as maintaining employee records
• Monitor and order office supplies, ensuring availability and cost-effectiveness while adhering to budgetary constraints
• Coordinate travel arrangements, including booking flights accommodations as well as transportation, while considering cost-effectiveness and travel policies
• Perform general clerical duties such as photocopying, scanning, mailing as well as filing as needed

Job Qualifications and Experience

• The applicant must have a Degree in any relevant course with at least 2 years of experience working as an administrative assistant
• Proficiency in using office productivity software including the Microsoft Office Suite
• Strong organizational and time management skills
• Exceptional attention to detail and accuracy in all tasks
• Ability to handle confidential information with integrity and discretion
• Must have a proactive mindset with the ability to anticipate needs and take initiative
• Strong problem-solving and decision-making skills
• Excellent communication skills including professional phone etiquettes
• Knowledge of basic HR practices and familiarity with recruitment processes is an added advantage

Application Procedure:

All qualified candidates are encouraged to upload their recently updated CVs

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